Tender Title:
Spares of Rig and Mud Pump
Reference Number:
GEM/2025/B/6121683
Issuing Authority/Department:
Ministry of Mines
Scope of Work and Objectives
The Ministry of Mines invites applicants to submit their bids for the procurement of essential spare parts for Rig and Mud Pumps. This tender encompasses a comprehensive range of items crucial for maintaining operational efficiency and performance of the drilling equipment. The main objectives include ensuring the availability of quality spare parts, minimizing equipment downtime, and maintaining safe and efficient operations.
The scope involves supplying various components such as plunger rods, valve seats, wing guided valves, washers, valve cups, gaskets, and other necessary parts, specifically tailored for both RD 395 and RD 470 Mud Pumps. The total quantity of items required is 471, covering a diverse array of critical components.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria including being a registered business entity with adequate experience in supplying similar products. Bidders are expected to have a proven track record of compliance with quality standards and the ability to provide timely delivery of goods as specified in the tender.
Technical Requirements
Bidders must adhere to the highest technical standards applicable to all items listed in the tender. The components need to comply with industry specifications and quality assurance measures, guaranteeing performance and longevity. Detailed technical specifications should be provided along with the bid.
Financial Requirements
Bidders are required to submit financial statements that demonstrate their capacity to fulfill the contract requirements. A competitive pricing structure will be critiqued during the evaluation process, and adherence to specified payment terms is essential for consideration.
Document Submission Details
All interested bidders must prepare and submit the necessary documentation as outlined in the tender guidelines. Submission can be performed electronically, following the documented procedures for uploading required documents.
Special Provisions
This tender also extends provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, aligning with government policies intended to encourage growth in these sectors. Bidders falling under these categories can benefit from tailored conditions that may include lower bidding thresholds and support with documentation.
Evaluation Process
The evaluation of submitted bids will be conducted based on a comprehensive assessment of both technical and financial criteria. Bids will be reviewed for adherence to specifications and compliance with eligibility requirements, followed by a quality and price evaluation to determine the winning bidder.
Delivery Locations
The successful bidder will be required to deliver the spare parts to designated locations as outlined in the tender documents. Timelines for delivery will be strictly adhered to, ensuring optimal functionality of the equipment.
Contact Information
For additional information or clarification regarding the tender, participants are encouraged to reach out to the Ministry of Mines using the official communication channels. Contact details will be provided upon request following the submission of intent to bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with documented experience in supplying similar products. Bidders must comply with all industry regulations and demonstrate financial capacity to support their bid. Additional criteria may include adherence to safety standards and the ability to provide timely product delivery.
Bidders are required to provide relevant certificates reflecting compliance with quality standards, safety regulations, and relevant industry certifications. Certification demonstrating prior experience in handling similar equipment supplies will also be favorably considered.
The registration process involves submitting necessary documentation through the official tendering platform. This includes proof of business registration, eligibility certifications, and financial statements. Detailed instructions can typically be found in the tender guidelines supplied by the Ministry of Mines.
For tender submissions, accepted document formats generally include PDF, DOC, and XLS files. All documents must be clearly formatted and legible to ensure compliance with the submission requirements. Double-check the tender announcement for any format-specific instructions.
The tender recognizes the role of MSEs in promoting economic growth and has specific provisions to support their participation. This may include relaxed financial eligibility criteria, extra consideration during the evaluation process, and potential benefits throughout the procurement journey.
This tender presents an excellent opportunity for qualified bidders to engage with the Ministry of Mines, facilitating growth and innovation within the supply chain of these essential components.
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