Tender Title: Supply of AutoDensitometer with Auto-Samp Spar/Con, Post Warranty Annual Maintenance Contract (AMC) for 1st, 2nd, and 3rd Years
Tender Reference Number: GEM/2025/B/6113378
Issuing Authority: Ministry of Petroleum and Natural Gas

1. Tender Objectives and Scope of Work

The objective of this tender is to procure AutoDensitometer units, which are essential for precise density measurements in petroleum applications. The selected vendor will be responsible for supplying four units of the AutoDensitometer, with specifications that include Auto-Samp Spar/Con features. Moreover, the tender entails not only the initial supply but also comprehensive maintenance services comprising Post Warranty Annual Maintenance Contracts (AMCs) for three consecutive years post-purchase, ensuring operational continuity and minimizing downtime for all purchased equipment.

2. Eligibility Criteria

To be eligible to participate in this tender, bidders must meet the following qualifications:

• Registration as a legal entity with appropriate relevant government licenses.
• Proven experience in supplying and maintaining density measurement equipment or similar technical products.
• Adequate financial stability to support the fulfillment of the contract, verified by financial statements.

3. Technical Requirements

Bidders are required to offer equipment that meets the specified technical standards:

• Accurate density measurement capability within the required range for petroleum products.
• Easy-to-use interface and rapid sampling capabilities.
• Robust after-sales support as part of the AMC offerings.

4. Financial Requirements

Participants must outline their financial proposal, explicitly detailing:

• The cost structure of the AutoDensitometer units.
• Maintenance fees for the AMCs covering the stipulated three-year period.
• Any applicable taxes or additional charges should be clearly itemized.

5. Document Submission Details

All bids must be submitted electronically through the designated portal. Required documents include:

• Completed bid form.
• Technical proposal adhering to the tender specifications.
• Financial bid detailing all costs.
• Proof of eligibility and prior experience.

6. Special Provisions

This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories might avail of enhanced evaluation criteria, reaffirming the inclusion of more players in the procurement process.

7. Evaluation Process

Bids will be evaluated based on the following criteria:

• Compliance with technical specifications.
• Financial feasibility and total cost evaluation.
• Vendor experience and previous performance in similar contracts. Submissions that meet these criteria will proceed to a detailed review stage.

8. Delivery Locations

The successful bidder will be responsible for delivering the AutoDensitometer units to designated locations as specified by the Ministry of Petroleum and Natural Gas upon contract finalization.

9. Contact Information

For any inquiries related to this tender, participants may refer to the official communication channels available on the issuing authority's website.