NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6117738)

Tender Title: Complete Exchanger Procurement
Tender Reference Number: GEM/2025/B/6117738
Issuing Authority/Department: Ministry of Petroleum and Natural Gas

1. Scope of Work and Objectives

The objective of this tender is to procure Complete Exchangers, crucial for operational efficiency within the sectors governed by the Ministry of Petroleum and Natural Gas. The awarded supplier will be responsible for delivering a total of 8 Complete Exchangers that conform to the specified technical and operational requirements.

The suppliers must ensure that the Complete Exchangers meet the necessary efficiency standards, operational excellence, and durability as dictated by industry benchmarks. The successful implementation of this procurement will enhance the functionality and reliability of associated systems.

2. Eligibility Criteria

To qualify for this tender, potential bidders must fulfill the following eligibility requirements:

• Be a registered entity in the relevant industry.
• Demonstrate prior experience in supplying Complete Exchangers or similar products.
• Hold the necessary licenses and certifications as dictated by industry regulations.
• Ensure compliance with local content and procurement rules.

3. Technical Requirements

Suppliers are required to adhere to the following technical specifications:

• High-efficiency performance metrics for the Complete Exchangers.
• Compliance with the prescribed quality standards set forth by the Ministry of Petroleum and Natural Gas.
• Detailed documentation of all technical specifications and product performance testing criteria.
• Products must have a validation certificate from an accredited testing laboratory.

4. Financial Requirements

Bidders must adhere to the following financial requirements:

• Submission of an Earnest Money Deposit (EMD) to ensure commitment to the bidding process.
• Bidders should provide detailed pricing that outlines all costs associated with the procurement and delivery of the Complete Exchangers.
• A performance security may also be required upon the awarding of the contract.

5. Document Submission Details

Prospective bidders are advised to submit their proposals in accordance with the guidelines established in the tender documents. This includes:

• Completing the bid forms as prescribed.
• Providing requested documentation in accepted formats.
• Ensuring submissions are delivered within the specified timeframe to the designated authority.

6. Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), supporting local businesses throughout the procurement process. Startups are also encouraged to apply, provided they can meet the technical and financial criteria.

7. Evaluation Process

The evaluation of submitted bids will be conducted following a structured approach, ensuring that:

• All proposals are assessed based on compliance requirements.
• Technical capabilities and financial offerings are thoroughly analyzed to determine the best value for the Ministry.
• The winning bid will be determined based on scoring criteria reflecting both price and technical merit.

8. Delivery Locations

Delivery of the Complete Exchangers will be expected at specified facilities as designated by the Ministry of Petroleum and Natural Gas. Bidders should indicate their capacity for logistics and distribution within their proposals.

9. Contact Information

For queries related to this tender, bidders should reach out to the official contacts provided in the tender documentation. Ensure clarity and directness in communication for effective resolution of any inquiries.