Tender Title: Supply and Installation of Bajaj Make Lighting High Mast Spares
Tender Reference Number: GEM/2025/B/6133103
Issuing Authority/Department: The Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
The tender is focused on the supply and installation of various spares and equipment for Bajaj and CG High Masts. Key components include the supply of double drum winches, stainless-steel wire ropes, clamps, trailing cables, power plugs and sockets, and LED indicators. The comprehensive scope covers the installation of these components, ensuring they are operational and meet the necessary specifications. The objectives include enhancing lighting reliability, extending the lifespan of existing setups, and improving overall safety and efficiency in illumination systems.
Eligibility Criteria
The eligibility criteria for this tender require bidders to be a registered entity capable of fulfilling the stipulated requirements. Potential bidders must demonstrate experience in similar installations and supply of the listed items, ensuring compliance with relevant standards.
Technical Requirements
Bid submissions must include detailed technical specifications of the offered products, ensuring they align with the tender’s technical requirements. This encompasses adherence to quality standards specific to high mast lighting systems. The evaluation will focus on the performance and durability of the materials proposed along with compliance details.
Financial Requirements
Bidders are expected to provide a clear financial breakdown detailing costs associated with the supply and installation process. Additionally, suitable financial stability documentation may need to be demonstrated to ensure capability to handle the financial demands of the project.
Document Submission Details
Documents must be submitted electronically through the designated government e-marketplace portal. All required documents must be formatted as per the specified requirements. Accurate and timely submission will be critical for compliance and evaluation.
Special Provisions
Special provisions exist for Micro, Small and Medium Enterprises (MSEs) and startups, aimed at encouraging participation from these sectors. Benefits may include relaxation in eligibility criteria and potential financial incentives.
Evaluation Process
The evaluation process will assess technical proposals based on defined criteria which may include quality, compliance with specifications, and financial competitiveness. A structured evaluation framework will ensure transparency in selecting the winning bidder.
Delivery Locations
The items under this tender will be delivered to specified locations in accordance with the directives of the Ministry of Petroleum and Natural Gas, ensuring that the delivery aligns with installation schedules.
Contact Information
For additional queries regarding this tender, interested parties are encouraged to refer to the official channels provided by the Ministry of Petroleum and Natural Gas. This includes all necessary contact details present in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with the laws pertaining to procurement. Bidders must demonstrate relevant experience in the supply and installation of high mast lighting equipment, particularly for brands like Bajaj. Additionally, documentation validating financial capability and past performance may be required to ensure successful execution of the tender requirements.
Bidders must provide comprehensive documentation proving adherence to relevant quality standards and technical specifications for all proposed products. Certifications validating compliance with safety and operational standards specific to high mast lighting installations are crucial. This ensures products are durable, reliable, and suitable for the intended applications.
Documents for this tender must be submitted electronically through the designated government e-marketplace portal. It is essential to follow the submission methods outlined in the tender details, ensuring all formats are acceptable and comply with specified guidelines. Timely submission is vital to meet evaluation deadlines.
Yes, bidders are required to provide an Earnest Money Deposit (EMD) as part of their submission. This financial guarantee demonstrates the seriousness of the bid. Additionally, performance security may be mandated to ensure compliance with contractual obligations once the contract is awarded. Clear delineation of these costs must be included in the financial proposal.
The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), providing them with a competitive edge in the bidding process. These benefits may include reduced eligibility criteria, financial assistance programs, and preferential treatment during the evaluation process, encouraging their participation in large-scale governmental projects. This aligns with national policies to promote local entrepreneurship and innovation.
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