NA Tender by Indian Maritime University (GEM/2025/B/6086417)
VRF AC Systesm
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Tender Title: VRF AC Systems
Tender Reference Number: GEM/2025/B/6086417
Issuing Authority: Ministry of Ports, Shipping and Waterways
The purpose of this tender is to procure VRF AC Systems as required by the Ministry of Ports, Shipping and Waterways. The Ministry aims to enhance its infrastructure and services through the installation and maintenance of advanced VRF AC technology. This project is anticipated to provide superior climate control and energy efficiency, which are crucial in maintaining the operational efficacy of various port operations and offices.
Scope of Work and Objectives
The VRF AC Systems tender encompasses the procurement, installation, testing, and commissioning of Variable Refrigerant Flow (VRF) air conditioning systems. The project includes the following objectives:
- Supply of VRF AC Systems suitable for the intended environment.
- Installation in designated locations within the ministry premises.
- Comprehensive testing to comply with set performance standards.
- Delivering ongoing maintenance and support as required.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Be a registered legal entity in the stipulated domain.
- Possess experience in supplying and installing VRF AC systems for a minimum of conducted projects.
- Must provide evidence of compliance with local regulations and quality standards.
- Financial stability and capability to undertake the contract, supported by financial statements.
Technical Requirements
Bidders must demonstrate technical proficiency and compliance with the following standards:
- Submission of detailed technical specifications of the proposed VRF AC systems.
- Models must be rated for energy efficiency and verified against recognized standards.
- Warranty terms should be clearly defined, with a minimum coverage period.
- Certification from recognized authorities affirming the quality and compliance of the systems.
Financial Requirements
Each bidder is required to provide:
- A price quotation covering the total cost for supplied systems including installation.
- Economic documentation to support the financial viability of the proposal.
- An earnest money deposit (EMD) as specified in the guidelines, ensuring the genuine nature of the proposal.
Document Submission Details
Bidders are required to submit the following documents by the established due date:
- Completed bid application form.
- Technical and financial proposals in separate sealed envelopes.
- Copies of eligibility documents, including registration and experience certificates.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing:
- Benefits in terms of relaxed eligibility norms.
- Preference in evaluation criteria where applicable.
Evaluation Process
The tender bids will undergo a thorough evaluation process focusing on:
- Technical compliance and answers to specified criteria.
- Price competitiveness included in financial proposals.
- Overall delivery timelines and post-installation support plans.
Delivery Locations
The VRF AC Systems are to be delivered to specified locations as directed by the Ministry, primarily focused on government buildings under the jurisdiction of the Ministry.
Contact Information
For more inquiries regarding this tender, bidders may contact the designated official(s) mentioned in the tender announcement available through online portals.
This tender offers a unique opportunity to engage with a key governmental sector focused on enhancing its operational environment through advanced technology. Participating entities must ensure that all bid submissions are complete and compliant with stated requirements to enhance their chances of successful bidding.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the scope of supply and installation of air conditioning systems. Bidders must demonstrate a solid background in executing similar projects, ideally with evidence of prior successful installations. Adequate financial statements proving capability to fulfil contract obligations are also mandatory. Additionally, compliance with local regulations and quality standards is essential for considering participation.
Bidders must submit several required certificates, including proof of registration with appropriate governmental bodies, compliance certifications pertaining to energy efficiency, and quality assurance from relevant authorities. Technical documentation showcasing product specifications and adherence to safety standards should also be included to meet the tender’s compliance criteria.
The registration process mandates that interested parties submit necessary registration documents along with their bid proposal. Typically, this includes application forms, proof of company documents, and financial statements verifying operational capacity. Further details regarding the registration process are usually specified in the tender notice.
It’s essential to submit documents in the accepted document formats, which typically include PDF for technical and financial proposals, along with any other specified formats as provided in the tender documentation. Clear labeling of each document and adherence to formatting guidelines is crucial for successful submission.
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