Citizen Resources Information Department Tender by Society For It Initiative Funds For Egovernance (GEM/2025/B/6158518)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
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Tender Title: Procurement of Split Air Conditioners Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6158518
Issuing Authority/Department:
Citizen Resources Information Department
Scope of Work and Objectives:
This tender invites bidders to supply Split Air Conditioners, specifically Green AC models, of the Wall Mount Type (V2). The key objective is to enhance the energy efficiency and air quality within public facilities managed by the Citizen Resources Information Department. The desired products must align with current sustainability initiatives and provide effective climate control.
Eligibility Criteria:
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity in India.
- Possess valid PAN and GST registrations.
- Have a proven track record of supplying similar equipment in the last three financial years.
- Ensure compliance with environmental regulations.
Technical Requirements:
Bidders must provide products that fulfill these technical specifications:
- Energy-efficient models (preferably BEE star-rated).
- Wall-mounted with a cooling capacity suitable for medium-sized rooms.
- Must include comprehensive installation guide and user manual.
- Warranty of at least 2 years on parts and service.
Financial Requirements:
Bidders are required to submit a financial proposal detailing the overall cost of the split air conditioners, including assembly and installation costs. A breakdown of costs should be provided to ensure transparency.
Document Submission Details:
Bidders must submit their proposals electronically through the designated procurement platform. All documents should be in PDF or DOCX format and adhere to specified limits. A checklist of required documents will be provided within the procurement portal.
Special Provisions:
Micro, Small, and Medium Enterprises (MSMEs) will benefit from special considerations under this procurement process, enhancing their competitiveness. Additionally, provisions will be in place for startups, encouraging innovation and participation.
Evaluation Process:
The evaluation will process proposals based on the technical specifications and financial offerings. A score-based system will be employed to assess each bid, ensuring a balanced view of both quality and cost-effectiveness.
Delivery Locations:
Successful bidders are required to deliver the air conditioning units to various designated public facilities ensured by the Citizen Resources Information Department. Specific delivery addresses will be communicated upon contract awarding.
Contact Information:
For inquiries regarding this tender, bidders can refer to the official communication channel of the Citizen Resources Information Department. It is encouraged to utilize the provided customer support resources for clarity on the submission process.
Summary
This tender represents an opportunity to contribute to the government’s sustainability endeavors, ensuring the availability of energy-efficient climate control solutions while supporting industry inclusivity through special provisions for MSMEs and startups. Bidders are encouraged to carefully review all submission requirements and prepare a comprehensive proposal to meet the outlined specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India and possessing valid PAN and GST registrations. Additionally, bidders must demonstrate a proven track record of supplying similar products in the last three financial years. Furthermore, all bidders must ensure compliance with local environmental regulations to qualify for participation.
The air conditioning units should be energy-efficient models with a BEE star rating, specifically designed as wall-mounted units for medium-sized rooms. They must include a comprehensive installation guide and user manual, along with a warranty of at least two years covering parts and service. It is essential to adhere to these technical specifications to ensure optimal performance and compliance.
The payment terms will be stated in the procurement document and may include an advance payment upon order confirmation, followed by the release of the remaining payments upon successful delivery and installation of the air conditioning units. Compliance with payment terms ensures a smooth and transparent transaction aligned with the procurement guidelines.
Bidders must submit their proposals electronically through the designated procurement platform. All documents should be formatted in either PDF or DOCX to comply with submission guidelines. Adhering to these document submission protocols ensures that bids are accepted and evaluated without delays or issues.
This tender includes special provisions that benefit Micro, Small, and Medium Enterprises (MSMEs), enhancing their competitiveness within the bidding process. Additionally, there are provisions in place for startups aimed at fostering innovation and increasing inclusivity in government contracts. Such measures support the government’s broader plans to strengthen the local economy and promote equitable growth.
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