NA Tender by Visakhapatnam Port Trust (vpt) (GEM/2025/B/6167905)
White polyster suiting,Khaki Polyster suiting,Olive green Polyster suiting,Black polyster suiting,W
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Tender Title: POLYSTER SUITING AND SHIRTING
Tender Reference Number: GEM/2025/B/6167905
Issuing Authority: Ministry of Ports, Shipping and Waterways
Scope of Work and Objectives
The Ministry of Ports, Shipping and Waterways is inviting bids for the supply of polyster suiting and shirting fabric. This tender encompasses various types of fabrics, including White polyester suiting, Khaki polyester suiting, Olive green polyester suiting, Black polyester suiting, White polyester shirting, and Sky blue polyester shirting. The objective is to procure a total of approximately 19,377 meters of fabric that meets the specific requirements set forth by the Ministry for use in uniforms and other applications.
Eligibility Criteria
To participate in this tender, bidders must be recognized legal entities capable of fulfilling the requirements. Eligible vendors must demonstrate their capacity to supply high-quality polyester fabrics as specified in the scope. The eligibility criteria will also include compliance with relevant standards and regulations that govern textile manufacturing and supply.
Technical Requirements
Bidders are required to adhere to strict technical specifications concerning the fabric's durability, aesthetic qualities, colorfastness, and general performance. Detailed technical requirements are duly outlined in the bid documents, including the grade and quality standards which the offered fabrics must meet. It is essential that all samples submitted are representative of the final product.
Financial Requirements
The financial proposal must clearly demonstrate the cost per meter of fabric along with any additional charges applicable. The bid will be evaluated on a price-effectiveness basis to ensure value for money for the Ministry of Ports, Shipping and Waterways. Bidders are encouraged to be as detailed as possible in their financial submissions.
Document Submission Details
Candidates are required to submit their proposals electronically through the designated portal. All documents must be properly formatted and submitted within the stipulated timeframe. The complete proposal should include technical specifications, financial proposals, and any other relevant documentation.
Special Provisions
The tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government tenders. This could involve relaxed eligibility criteria or reserved quotas to ensure equal opportunities in procurement.
Evaluation Process
The evaluation of bids will be conducted based on a combination of technical compliance and financial metrics. The ministry reserves the right to disqualify bids that do not meet the required criteria. Post-evaluation, successful candidates will receive notifications regarding the award and contract management processes.
Delivery Locations
The successful bidder will be required to deliver the polyster suiting and shirting materials to identified locations as instructed by the Ministry of Ports, Shipping and Waterways. Shipping and logistic arrangements will need to be made by the supplier, ensuring timely and quality delivery to fulfill the contractual obligations.
Contact Information
For any inquiries related to this tender, prospective bidders may contact the Ministry of Ports, Shipping and Waterways through appropriate official channels. All questions related to the tender should be directed to the relevant contact person once the tender documentation is available online.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying high-quality polystyrene suiting and shirting. Participants should demonstrate their ability to meet technical specifications and provide necessary documentation that meets the standards set by the Ministry.
Bidders must provide appropriate certificates that demonstrate compliance with industry standards for fabric quality, as well as any relevant safety and environmental certifications required by the Ministry of Ports, Shipping and Waterways. Ensuring your documentation is up-to-date is crucial for a successful bid.
The registration process involves signing up on the government e-marketplace (GEM) platform, filling out necessary forms, and submitting the required documents electronically. It is advisable to complete the registration well before the submission deadline to prevent any last-minute technical issues.
The documents must be submitted electronically, adhering to the formats specified in the tender documentation. Commonly accepted formats include PDF, DOCX, and other formats as outlined in the bid submission guidelines. Ensure all documents are legibly articulated and appropriately named for quick reference.
An Earnest Money Deposit (EMD) is typically required to ensure a bid’s seriousness, and this amount should be specified in the tender documents. Furthermore, performance security may be mandated upon tender award to guarantee the execution of the contract as per the stipulated terms. Details regarding amounts and submission procedures for both EMD and performance security will be outlined in the tender documentation.
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