Tender Title: Supply of Rooftop Air Conditioners
Tender Reference Number: GEM/2025/B/6150408
Issuing Authority: Ministry of Power
The Ministry of Power is inviting sealed tenders for the supply of Rooftop Air Conditioners, specifically categorized under M6515991076-ROOFTOP AC, MR-9758, MRL. This tender aims to procure a total of four units to meet the cooling requirements for government facilities. The successful bidder will be responsible for ensuring timely delivery, adherence to specifications, and compliance with the standards set forth in the tender documents.
Scope of Work and Objectives
The primary objective of this tender is to secure the supply of high-quality Rooftop Air Conditioners that meet specific technical requirements. Bidders are expected to provide units that are energy-efficient and equipped with modern technology to facilitate effective cooling. The scope of work extends beyond mere supply; it also includes installation support where necessary and maintenance assurance for a predetermined period post-installation.
Eligibility Criteria
To qualify for this tender, bidders must comply with the following eligibility criteria:
- Must be a registered entity with a valid registration certificate.
- Must have previous experience in supplying air conditioning units or similar equipment.
- Compliance with any additional requirements specified in the tender documentation.
Technical Requirements
Bidders must provide technical specifications that include:
- Energy efficiency ratings of the air conditioning units.
- Cooling capacity and operational reliability under varying conditions.
- Adherence to relevant safety and quality standards.
Financial Requirements
Bidders should have a sound financial footing, which will be assessed based on submitted financial statements. Additionally, an Earnest Money Deposit (EMD) will be required to ensure the seriousness of the bid. The EMD amount and detailed financial requirements will be specified in the tender documents.
Document Submission Details
Interested bidders are required to submit their technical and financial documents in the specified formats. The required documents must be compiled in accordance with the guidance outlined in the tender. Bids must be submitted through the appropriate channels as per the instructions provided in the tender documentation.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage participation from smaller entities and startups. Benefits extended to MSEs may include price preferences or relaxation of certain eligibility criteria to foster a competitive environment.
Evaluation Process
The evaluation of bids will follow a systematic process to ensure transparency and fairness. Evaluators will assess both technical compliance and financial viability. The bidding process will consider the cost-effectiveness and overall value offered by the bidders.
Delivery Locations
The successful bidder must be prepared to deliver the Rooftop Air Conditioners to specified government facilities as outlined in the tender documentation. Detailed delivery locations will be communicated to the winning bidder following contract award.
Contact Information
For further inquiries regarding this tender, prospective bidders may contact the Ministry of Power directly through the contact channels provided in the tender documentation.
This tender represents a significant opportunity for qualified bidders to engage with a critical government project, ensuring a reliable and efficient cooling infrastructure for government operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate certifications. Bidders should demonstrate experience in supplying air conditioning units or similar equipment and must comply with conditions specified in the tender documentation. Evidence of prior projects executed that align with the scope of work may also be required for qualification.
Bidders must provide detailed technical specifications that include energy efficiency ratings, cooling capacity, and compliance with relevant safety and quality standards. The air conditioning units should be capable of reliable operation under varying temperature conditions, employing modern efficiency technology where possible.
The submission methods stipulate that bids must be filed electronically, following the prescribed formats for both technical and financial documents. All information must be collated according to the guidelines established in the tender documentation to ensure smooth processing and evaluation.
An Earnest Money Deposit (EMD) is mandatory for participating in the tender. The specific amount will be laid out within the tender documents, and it serves to affirm the bidder’s commitment to the bid. This sum is typically forfeited if the bidder withdraws or fails to comply with mandatory requirements after bid acceptance.
Yes, the tender includes several benefits for Micro, Small, and Medium Enterprises (MSEs). These may encompass preferential pricing, less stringent compliance requirements, or other supportive measures designed to enhance participation from smaller businesses. MSEs are encouraged to review these provisions carefully within the tender documents to leverage available opportunities.
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