Tender Title: Supply of Scanners
Reference Number: GEM/2025/B/6133165
Issuing Authority/Department: Ministry of Power
The Government e-Marketplace (GEM) invites bidders to submit proposals for the Supply of Scanners under reference number GEM/2025/B/6133165. This tender aims to procure a total quantity of ten (10) Scanners (V2) to support the operational needs of the Ministry of Power.
Scope of Work and Objectives
The primary objective of this tender is to enhance the operational efficiency of the Ministry of Power through the provision of high-quality scanners. The successful bidder will be responsible for delivering scanners that meet the specified technical requirements. The scope includes:
- Supply of Scanners in compliance with the required specifications.
- Timely delivery and installation of the equipment.
- After-sales support services.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Registered entities should have a valid GST number.
- Compliance with all relevant laws and regulations governing the supply of equipment.
- Firm registration with appropriate documentation for bidding in public tenders.
Technical Requirements
It is essential that the scanners proposed by the bidders adhere to the following technical specifications:
- High resolution capable of scanning in detailed color and monochrome.
- Multiple scanning modes including document, photo, and receipt scanning.
- Connectivity options such as USB, WiFi, and Ethernet.
- Energy efficient with low power consumption.
Financial Requirements
Bidders must demonstrate the financial stability to support this transaction, which entails:
- Proof of financial capability, such as bank statements or credit line letters.
- A valid Earnest Money Deposit (EMD) as stipulated in the tender documents.
Document Submission Details
All documents must be submitted through the GEM portal along with the bid proposal. The following documents are typically required:
- Completed bid form.
- Proof of eligibility and financial statements.
- Technical specification compliance documents.
- Any other supporting certificates.
Special Provisions
Provisions will be made for Micro, Small, and Medium Enterprises (MSEs) and startups, which will be encouraged to participate in this tender. Specific benefits may include:
- Relaxation of eligibility criteria.
- Access to financial assistance or subsidies.
Evaluation Process
The evaluation of bids will focus on:
- Compliance with technical specifications.
- Price competitiveness.
- Delivery timelines.
Bids will be assessed, and the most compliant and cost-effective proposal will be selected for award.
Delivery Locations
The scanners are to be delivered to designated locations within the jurisdiction of the Ministry of Power. Specific delivery locations will be communicated to the successful bidder post-contract award.
Contact Information
For any queries regarding this tender, potential bidders are encouraged to contact the Ministry of Power through the official channels provided on the GEM portal.
This tender represents a significant opportunity for suppliers in the technology field to collaborate with government entities, thereby enhancing operational capabilities and service delivery within the sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws with a valid GST number. Participating bidders must demonstrate compliance with national regulations concerning the supply of equipment. Additionally, bidders must provide documentation of prior successful contracts and their capability to meet project demands.
The technical specifications for the scanners include high-resolution scanning capabilities, support for various scanning modes, and multiple connectivity options. Bidders must ensure equipment adheres to energy efficiency standards and must include product specifications with their proposals.
The Earnest Money Deposit (EMD) is a monetary deposit required to secure a bidder’s commitment. The EMD amount is detailed in the tender documents and must be submitted as part of the proposal. This deposit ensures that the bidder remains engaged throughout the evaluation period and is typically refundable subject to terms outlined in the tender.
The evaluation process will involve assessing bids based on compliance with technical specifications, price competitiveness, and feasibility of the delivery timeline. A committee will review all submissions and shortlist candidates for further assessment, ensuring transparency and fairness throughout the selection process.
The tender provides specific benefits for MSEs, which may include relaxed eligibility requirements and potential access to financial support. These initiatives align with the government’s aim to promote local enterprises and stimulate economic growth by providing greater opportunities for smaller businesses to compete in public tenders.
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