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Tender Title: Supply of Scanners (V2)
Reference Number: GEM/2025/B/5999964
Issuing Authority/Department
This tender is issued by the Ministry of Power, responsible for the procurement of essential equipment required for various governmental and operational functions.
Scope of Work and Objectives
The objective of this tender is to procure a total of 30 Scanners (V2) to enhance and upgrade the existing documentation handling capabilities within the ministry. These scanners will play a crucial role in ensuring digital transformation, improving the efficiency of records management, and streamlining workflow processes.
Eligibility Criteria
To be eligible for submitting a bid, suppliers must be legally registered entities. Potential bidders should have a proven track record in supplying similar equipment and must comply with all relevant government regulations. Furthermore, bidders are encouraged to meet the qualification requirements outlined in the tender documentation to ensure their bids are considered.
Technical Requirements
The scanners must adhere to specific technical specifications recommended by the Ministry of Power. These specifications encompass performance metrics such as scanning resolution, speed, connectivity options, and compatibility with existing software systems. It is vital that all submissions align with these technical benchmarks to qualify for evaluation.
Financial Requirements
Bidders should provide a complete breakdown of costs related to the supply of the scanners. This includes pricing per unit, delivery charges, taxes, and any additional expenses related to the procurement process. Financial proposals should demonstrate the ability to meet budgetary constraints while ensuring quality standards are maintained.
Document Submission Details
Proposals should be submitted in a single packet format and must include all necessary documentation as specified in the tender guidelines. Each submission should comprise a technical proposal, financial bid, and necessary certifications such as quality assurance and compliance documents. All submissions must be made electronically through the specified procurement platform.
Special Provisions
There are provisions for Micro, Small, and Medium Enterprises (MSEs) aimed at encouraging their participation in government tenders. Additionally, startups will have certain benefits that facilitate their engagement in this procurement process, thereby promoting innovation and competition in the market.
Evaluation Process
Bids will undergo a thorough evaluation based on pre-defined criteria that include technical compliance, financial viability, and supplier capability assessments. The evaluation process is designed to ensure transparency, fairness, and objectivity in identifying the best supplier for the required equipment.
Delivery Locations
Scanners will be delivered to the designated facilities as specified by the Ministry of Power. It is crucial for bidders to understand the logistical considerations involved in the delivery aspects to ensure prompt and efficient fulfillment.
Contact Information
For queries regarding the tender, interested parties can reach out to the Ministry of Power through the official contact methods provided in the detailed tender documentation.
This tender highlights the importance of upgrading the technological capabilities of the Ministry of Power through the acquisition of modern scanners. Interested suppliers are encouraged to review the tender document thoroughly and ensure compliance with all outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a valid business license. Bidders must demonstrate experience in supplying similar equipment and compliance with all government procurement regulations. Submissions from unregistered entities or those unable to meet technical specifications will be disqualified.
The technical specifications required for the scanners include details such as resolution (minimum DPI), scanning speed, connectivity options (USB, network), and compatibility with common document formats. Bidders must ensure that their proposed products meet or exceed these standards to qualify for evaluation.
A performance security is required as part of the procurement conditions. This security ensures that the supplier will fulfill their contractual obligations, and the specific percentage of the contract value will be detailed within the tender documentation. Bidders are encouraged to prepare this in advance to facilitate a smooth bidding process.
The selection process will involve a multi-stage evaluation where bids are assessed based on technical compliance, financial proposals, and supplier capabilities. A scoring system will determine the successful bidder, ensuring that all evaluators conduct assessments transparently and equitably.
MSEs participating in this tender can benefit from reduced financial requirements and specific clauses designed to encourage their involvement. These benefits include easier documentation processes and potential price preference policies aimed at fostering entrepreneurship in the sector.
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