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Tender Title: Calibration Services - GEM/2025/B/6077218
Issuing Authority: Ministry of Power
Introduction
The Calibration Services - GEM/2025/B/6077218 tender is aimed at engaging qualified entities to provide comprehensive calibration services in relation to fluid flow, mass, and volume measurements. The issuing authority, the Ministry of Power, seeks to ensure that the various measuring instruments utilized by its departments and affiliated organizations conform to set accuracy standards, thereby enhancing operational efficiency and regulatory compliance.
Scope of Work and Objectives
The primary objective of this tender is to secure calibration services that comply with national and international standards. The scope of work includes:
- Calibration of fluid flow measuring instruments.
- Calibration of mass and volume measuring instruments.
- Engagement with NABL accredited laboratories for ensuring quality measurement and validation.
- Conducting both routine and specialized calibration as per detailed technical specifications.
This project will also encompass hybrid methodologies, integrating both traditional and modern calibration techniques to assure accuracy and reliability.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity and possess relevant experience in calibration services.
- Must possess NABL accreditation to carry out calibration activities.
- Financial stability proofs, ensuring the ability to undertake the project.
Technical Requirements
Bidders must adhere to stringent technical specifications, which include:
- Providing evidence of previous calibration projects performed.
- Compliance with relevant quality standards, including but not limited to ISO specifications.
- Submission of technical proposals detailing methodologies and equipment used in calibration processes.
Financial Requirements
Financial documentation must demonstrate compliance with the necessary financial benchmarks, which includes:
- Submission of audited financial statements for the last three fiscal years.
- A detailed estimate of costs for the entire scope of work outlined in the tender.
Document Submission Details
Bidders are required to submit their proposals through the designated portal, ensuring all required documents are compiled in a single submission packet. Please ensure that the documents are in digital format, emphasizing clarity and compliance with all specifications.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as start-ups. Special provisions can be availed to foster increased participation from these sectors, in alignment with national policies focused on promoting local enterprises.
Evaluation Process
The evaluation process will be based on a combination of technical and financial scores. A detailed scoring mechanism will assess the proposals based on:
- Compliance with technical specifications.
- Financial viability and value for money.
- Relevant experience and past performance.
Delivery Locations
Services will primarily be delivered across various locations specified by the Ministry of Power, including government facilities and affiliated departments requiring calibration of measuring instruments.
Contact Information
For further inquiries related to this tender, please refer to official communication channels maintained by the Ministry of Power. Specific contact information will be provided in the tender documentation.
This tender signifies a valuable opportunity for qualified vendors to establish partnerships with the Ministry of Power, thereby contributing to the adherence of high standards in measurement and calibration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for participation in this tender include being a registered entity, possessing relevant calibration experience, and having a NABL accreditation for calibration services. Bidders must also demonstrate financial stability through submitted audited financial statements for the past three years. Relevant past performance in similar calibration projects is essential to showcase capability and reliability.
To ensure compliance with the technical and regulatory frameworks, bidders must possess a NABL accreditation certificate for calibration services. Additionally, entities must submit all relevant business registration documents, including GST registration and any sector-specific certifications that validate their expertise and compliance with industry standards.
The registration process involves filling out the necessary forms available on the official tender portal. Bidders must submit their proposals along with supporting documents in digital format. It is crucial to adhere to the submission guidelines to ensure the proposal is considered valid and complete.
The financial requirements entail the submission of detailed financial statements for the last three years, showcasing the bidder’s fiscal health and ability to undertake the calibration services. Furthermore, bidders should provide a comprehensive financial proposal detailing costs associated with executing the scope of work laid out in the tender.
The tender includes special provisions aimed at Micro, Small, and Medium Enterprises (MSEs), promoting their participation by offering incentives. These may include relaxation in eligibility requirements and preferential scoring during the evaluation process. This initiative supports the government’s focus on enhancing local industry competitiveness and fostering entrepreneurship.
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