Tender Title: Contract for Conducting an Arc Flash Study on HT LT Switchgear
Reference Number: GEM/2025/B/6156587
Issuing Authority: Ministry of Power
Scope of Work and Objectives
The objective of this tender is to conduct a comprehensive Arc Flash Study on High Tension (HT) and Low Tension (LT) switchgear. The awarded contractor will assess safety protocols, quantify potential hazards, and provide actionable recommendations. This study aims to enhance the safety and operational efficiency of electrical systems, mitigating risks connected to arc flash incidents, and ensuring compliance with applicable safety standards.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements. This includes being a registered entity under relevant governmental laws with prior experience in conducting similar arc flash studies. Bidders should also have the necessary certifications to demonstrate compliance with electrical safety standards and regulations.
Technical Requirements
Bidders must possess technical expertise in electrical safety standards and the use of software and methodologies for conducting arc flash studies. They should provide qualifications of personnel involved in the study and detail their previous relevant projects. An understanding of IEC 62271 and other applicable regulatory frameworks is essential.
Financial Requirements
Bidders are required to provide documentation that demonstrates sound financial stability. This includes financial statements for the last three years and evidence of sufficient capital to undertake the study. Additionally, a detailed pricing proposal should be submitted, outlining costs associated with the study, including personnel, equipment, and any consumables required.
Document Submission Details
All submissions must be made electronically through the designated procurement platform. Bidders are responsible for ensuring all required documentation is included in their proposal. Submitted documents should be in PDF or other accepted formats, per the guidelines provided.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may significantly benefit from this tender. The Ministry of Power encourages MSE participation and may offer provisions favoring these entities to facilitate inclusivity and competition.
Evaluation Process
Proposals will undergo a rigorous evaluation process focusing on technical qualifications, financial reliability, and compliance with the requirements outlined in the tender documents. The best offers will be ranked based on their ability to satisfy technical and financial criteria, as set forth in the bidding guidelines.
Delivery Locations
The study will primarily be conducted at the NTPC Jhanor facility. Bidders should account for any logistics and travel costs in their pricing proposals.
Contact Information
For any inquiries regarding the tender process or specifications, bidders can reach out directly to the designated contact point on the procurement platform. Ensure all queries are sent before the submission deadline to allow for responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of providing proof of past experience in conducting arc flash studies. Bidders must also possess relevant certifications and possess knowledge of electrical safety standards. All bidders must meet local regulatory compliance mandates.
Bidders must comply with established technical specifications that include adherence to IEC 62271 standards, methods for conducting an arc flash study, and using recognized software tools for analysis. Bidders are required to outline their proposed methodologies and the qualification of personnel involved.
Yes, bidders are expected to submit an Earnest Money Deposit (EMD) along with their proposals as a security measure. The amount of EMD will be clearly stated in the tender documentation, along with guidelines on its payment and refund policy.
All bids must be submitted electronically through the specified procurement platform. Bidders should ensure that all required documents are uploaded in the accepted formats, such as PDF, to facilitate seamless evaluation.
The ministry actively encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering dedicated provisions. This includes potential price preference and assistance in complying with regulatory requirements, promoting a fair and competitive environment for smaller bidders.
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