Department of Fertilizers Tender by National Fertilizers Limited (nfl) (GEM/2025/B/6174905)
Custom Bid for Services - Arc Flash Assessment study
Tender Timeline
Tender Title: Custom Bid for Services - Arc Flash Assessment Study
Reference Number: GEM/2025/B/6174905
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Custom Bid for Services - Arc Flash Assessment Study seeks to engage qualified contractors to conduct comprehensive arc flash assessments. The primary objective of this study is to evaluate electrical systems for potential arc flash incidents, ensuring the safety of personnel and compliance with industry standards. This assessment will help in identifying hazards, assessing risks, and implementing appropriate corrective measures.
Scope of Work and Objectives
The project entails a meticulous analysis of existing electrical systems and infrastructure within the Department of Fertilizers. Key objectives include:
- Evaluating electrical hazards associated with arc flash incidents.
- Performing detailed analysis and documentation of electrical distribution systems.
- Developing an arc flash risk assessment report outlining findings, recommendations, and mitigation strategies.
- Providing necessary training and resources for staff on arc flash safety.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity with valid licenses.
- Relevant experience in conducting arc flash assessments is mandatory.
- Availability of qualified personnel with certifications in electrical safety and risk management.
Technical Requirements
Bidders are expected to adhere to the following technical requirements:
- Proposals must include qualifications and certifications of personnel conducting the assessment.
- A detailed methodology outlining the processes and deliverables must be provided.
- Compliance with applicable safety and quality standards is obligatory.
Financial Requirements
Bidders must provide financial documentation that includes:
- Proof of financial stability to undertake the project.
- A breakdown of costs associated with the arc flash assessment services.
- Compliance with payment terms detailed in the tender documentation.
Document Submission Details
All documentation must be submitted electronically in the specified format, ensuring clarity and completeness. Bidders must include a signed declaration affirming the accuracy of the provided information and adherence to the requirements.
Special Provisions
Special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups may apply, enhancing their chances of successful participation. Bidders are encouraged to indicate their status as an MSE or startup to avail themselves of these benefits.
Evaluation Process
Proposals will undergo a comprehensive evaluation based on:
- Technical compliance with the requirements.
- Financial assessment of submitted bids.
- Capability and experience of the bidding entity.
Delivery Locations
The assessments will be conducted across various locations dictated by the Department of Fertilizers, ensuring all necessary sites are covered for a thorough evaluation.
Contact Information
For any inquiries related to this tender, bidders are advised to reach out to the Department of Fertilizers through the provided communication channels in the official tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in conducting arc flash assessments, and availability of certified personnel. Bidders must demonstrate their financial stability and submit supporting documents to affirm their qualifications. This is crucial to ensure that only competent contractors handle the assessment tasks, ultimately contributing to the safety and compliance objectives outlined in the tender.
Bidders must provide copies of all relevant certificates, including but not limited to, electrical safety certifications, company registration documents, and proof of experience in previous arc flash assessments. These documents are critical to validate the qualifications and capabilities of the bidding entity, ensuring they meet the tender’s technical and quality standards.
To register for the tender, interested parties must submit an online application via the designated government e-portal, ensuring that all required fields are accurately completed. It is essential to prepare all required documents in the accepted formats to facilitate a smooth registration process. Ensure that the submission complies with the tender’s guidelines to prevent any issues during evaluation.
Payment terms typically include a structured payment schedule, which may consist of an initial deposit upon contract award, followed by progress payments based on milestones achieved, and a final payment upon completion of the arc flash assessment report. Bidders should familiarize themselves with the payment terms stated in the tender to ensure alignment with their financial planning.
Yes, the tender may offer specific benefits for Micro, Small, and Medium Enterprises (MSEs), including relaxed eligibility criteria and preferential evaluation. MSEs are encouraged to specify their status in the proposal to leverage these advantages, which aim to promote inclusivity and support for smaller businesses in government contracts, aligning with broader economic growth and development goals.
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