Title: Procurement of Scanners
Reference Number: GEM/2025/B/6133447
The Ministry of Power invites bids for the procurement of high-quality scanners under the reference number GEM/2025/B/6133447. This tender is aimed at supplying the Scanners (V2) category, which is crucial for enhancing operational efficiency within various governmental departments.
Scope of Work and Objectives
The primary objective is to acquire scanners to facilitate efficient document processing and archiving. These devices should cater to the needs of the ministry's operational requirements, ensuring high accuracy, speed, and reliability. Bidders are expected to provide not only the scanners but also any necessary accessories and support services to maintain optimal functionality.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities with the necessary business credentials. It is essential for all bidders to be compliant with statutory requirements, ensuring they possess valid licenses and registrations pertinent to the procurement of electronic equipment.
Technical Requirements
Bidders must ensure that the scanners meet the following technical specifications:
- Minimum resolution capabilities of 600 DPI
- Document feeding capacity of at least 50 pages at a time
- Compatibility with various operating systems and software
- Energy-efficient models compliant with international standards
Financial Requirements
Bidders are required to provide a detailed financial proposal that includes pricing for the units and any ancillary services offered. Financial considerations include the total bid amount, breakdown of costs, and confirmation of the acceptance of payment terms stipulated by the ministry.
Document Submission Details
Bids must be submitted electronically through the designated e-procurement platform. All necessary documents, including but not limited to technical specifications, financial proposals, and company credentials, should be uploaded in the specified formats.
Special Provisions
This tender recognizes the involvement of Micro, Small, and Medium Enterprises (MSEs) and encourages their participation. MSEs may benefit from preferential treatment during the evaluation process, subject to compliance with defined criteria.
Evaluation Process
The evaluation will be conducted based on a multi-criteria approach, assessing both technical and financial submissions. Bids will be evaluated on their compliance with the technical specifications, cost-effectiveness, and alignment with the ministry's operational needs.
Delivery Locations
Scanners procured under this tender are to be delivered to specified locations within the jurisdiction of the Ministry of Power. Bidders must include in their proposals the logistics plans for timely delivery and installation.
Contact Information
For any inquiries regarding this tender, bidders may refer to the official communication channels provided on the e-procurement platform. It is advisable to make all inquiries digitally to ensure a properly documented communication trail.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a legally registered entity with relevant operational licenses. Bidders must demonstrate compliance with all statutory obligations and possess experience in supplying similar electronic equipment. Those wishing to bid should ensure that all requisite documents, including registrations and certifications, are up to date and verifiable.
The technical specifications for the scanners include a minimum resolution of 600 DPI, with the capability to handle multiple-page feeds of at least 50 pages simultaneously. Additionally, scanners should be compatible with multiple operating systems and software. Compliance with international energy efficiency standards is also mandatory to support sustainable procurement practices.
Bidders are required to submit their proposals electronically through the specified e-procurement platform. All documents must be uploaded in accepted formats, ensuring clarity and completeness. It is crucial that all submitted documentation accurately reflects the technical and financial aspects of the bid.
Yes, the tender includes special provisions aimed at supporting MSEs. These enterprises may receive preferential evaluation during the selection process, as long as they comply with the defined eligibility criteria. This initiative aligns with governmental efforts to promote local entrepreneurship and enhance competitiveness.
The payment terms will be outlined in the tender documentation, generally requiring successful bidders to adhere to stipulated conditions for payment processing. A performance security deposit may also be necessary, ensuring that the bidder can fulfill their contractual obligations satisfactorily throughout the project duration. Specific amounts or percentages will be detailed in final tender materials.
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