NA Tenders (GEM/2025/B/6042944)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
Tender Title:
Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number:
GEM/2025/B/6042944
Issuing Authority:
Ministry of Power
Scope of Work and Objectives
The purpose of this tender is to procure toner cartridges, ink cartridges, and consumables for printers that meet the specific needs of the Ministry of Power. The selected vendor will be responsible for supplying a total of three different types of cartridges as outlined in the tender specifications. The objective is to ensure that the ministry has access to high-quality printing solutions to support its administrative functions effectively and efficiently.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities, compliant with all relevant laws and regulations governing supplies to government departments. Vendors are required to demonstrate their experience in supplying similar products to government institutions or large corporate clients within the last five years.
Technical Requirements
All cartridges supplied must meet defined quality standards and verifiable certifications. Bidders are required to submit technical specifications documenting compatibility with standard printer models used within government departments. Compliance with industry standards for longevity and performance of the products is mandatory.
Financial Requirements
Vendors must provide a comprehensive financial breakdown including unit prices, bulk pricing options, and any applicable taxes or levies. All financial documentation must be transparent, justifying the costs as reasonable relative to the market rates for similar products.
Document Submission Details
Bids must be submitted electronically through the designated government e-tendering platform. All required documentation must be formatted correctly and submitted by the specified deadline to be considered valid. Bid submissions will be reviewed in accordance with the submission protocols outlined in the tender guidelines.
Special Provisions
The tender provides preferential treatment for Micro, Small, and Medium Enterprises (MSEs) to promote inclusivity and local entrepreneurship. Startups that meet the eligibility criteria will also benefit from reduced compliance requirements and evaluation criteria.
Evaluation Process
The evaluation of submitted bids will be based on both technical proficiency and financial competitiveness. A clear scoring matrix will be utilized to assess the qualifications, submission quality, and cost-effectiveness of each bid. Feedback will be provided to unsuccessful bidders upon request.
Delivery Locations
The successful bidder will deliver the cartridges to designated government offices as specified in individual purchase orders. Compliance with delivery deadlines is critical, and proper arrangements must be made to ensure that deliveries are made in a timely manner.
Contact Information
For inquiries regarding this tender, please visit the official government tendering website where additional details may be provided. Ensure clarity in all communications to prepare effective submissions.
This tender aims to enhance the operational capabilities of the Ministry of Power by ensuring a consistent supply of essential printer consumables, thus fostering an efficient workflow in government operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include that bidders must be registered entities and meet all regulatory requirements related to supplying goods and services to government sectors. It is essential that vendors demonstrate their capability and prior experience in providing toner cartridges and similar products to government departments or large corporations. Compliance with all necessary certifications and regulatory frameworks will also be part of the evaluation process.
Bidders are required to ensure that all toner cartridges and consumables meet strict technical specifications as outlined by the Ministry of Power. This includes documentation proving compatibility with specified printer models and adherence to recognized quality standards. Bidders must offer provide robust details and certifications that substantiate the durability and efficiency of the products being proposed.
Payment terms will be defined within the tender documents, typically requiring successful bidders to adhere to a structured payment schedule linked to delivery milestones. Additionally, a performance security may be required to ensure compliance with the terms of the tender. The specifics regarding the Earnest Money Deposit (EMD) and potential security must be thoroughly understood and adhered to in the bidding process.
The submission method for this tender is exclusively electronic, utilizing a government-approved e-tendering platform. Bidders must prepare all necessary documents in the accepted formats and ensure they are submitted before the final deadline. It’s crucial that all files are properly labeled and follow the guidelines provided to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate through special provisions that may include preferential evaluation status or support in compliance with bidding processes. This aligns with national priorities to promote local development and support small business growth. MSEs will receive clear guidelines on how to leverage these benefits effectively as they partake in the bidding process.
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