Tender Title
Calibration Services - Electrical, Time
Reference Number
GEM/2025/B/6144083
Issuing Authority
Ministry of Power
Scope of Work and Objectives
The purpose of this tender is to procure Calibration Services for various electrical parameters including Voltage, Current, Power (AC/DC), Frequency, Power Factor, Phase Angle, and Time. The calibration will be performed according to the technical specifications outlined by the Ministry of Power and involves onsite service at buyer premises conducted by NABL accredited labs. The objective is to ensure equipment accuracy and compliance with national standards, thereby enhancing the reliability and efficiency of electrical systems across the sector.
Eligibility Criteria
Bidders must be registered entities with legitimate business operations. Specifically, they need to demonstrate the capability to provide calibration services in accordance with NABL standards. Tenderers should have the necessary technical expertise, and experience in calibrating electrical instruments, supported by relevant documentation.
Technical Requirements
The required calibration services must meet the following technical specifications:
- Calibration of Voltage, Current, Power, Frequency, Power Factor, Phase Angle, and Time.
- Services must be performed using NABL accredited measuring instruments.
- Bidder must ensure onsite calibration for accuracy and minimum downtime for client equipment.
Financial Requirements
Bidders are required to submit a Financial Proposal that includes a detailed breakdown of costs associated with the provision of calibration services. Competitive pricing will be a decisive factor in the evaluation process.
Document Submission Details
All necessary documents must be submitted as part of the bid, including:
- Proof of registration and eligibility.
- Company profile detailing relevant experience in calibration services.
- NABL accreditation certificate.
- Financial proposal in a specified format.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. There may be relevant benefits or provisions that favor MSEs, aimed at promoting local businesses.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Relevant experience and qualifications of the bidder.
The successful bidder will be notified through an official communication.
Delivery Locations
Calibration services are to be conducted onsite at buyer premises. The specific locations will be communicated post-bid evaluation to the selected vendor.
Contact Information
For any inquiries, bidders may seek clarification through official communication channels established by the Ministry of Power.
Additional Information
Involvement in this tender represents an opportunity to enhance service delivery and ensure compliance with national electrical standards. Ensure all submissions are complete and adhere to the requested formats to facilitate a smooth evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to provide calibration services in alignment with NABL standards. Bidders should have proven experience in calibrating electrical instruments, supported by relevant documentation confirming their technical expertise.
Bidders must provide a copy of their NABL accreditation certificate, proof of business registration, and relevant industry certifications that speak to their qualifications for delivering calibration services.
New bidders need to be officially registered as qualified vendors with the Ministry of Power by providing necessary documentation and obtaining any required certificates. This process ensures compliance with regulatory benchmarks.
Submissions must be in the specified formats outlined in the tender documentation. Generally, electronic submissions in PDF or DOCX format are preferred to maintain clarity and integrity of the documents during the review process.
The financial requirements stipulate an Earnest Money Deposit (EMD) must be submitted along with the bid, safeguarding the Ministry’s interests. The performance security amount and terms for the successful bidder will be communicated in the bid award notification. Payment terms will be outlined in the contract, ensuring clarity for all parties involved.
Yes, there are provisions favoring MSEs in tender participation, which promote local industries as part of a broader initiative. This reflects the Ministry’s commitment to contribute to the growth and sustainability of smaller enterprises within the calibration services sector.
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