Tender Title: Hiring of 3 Nos. High Speed and Heavy Duty Multifunctional Photocopier Machines
Tender Ref No: 62c3374
Issuing Authority: Ministry of Power

The Hiring of 3 Nos. High Speed and Heavy Duty Multifunctional Photocopier Machines tender invites interested bidders to submit proposals for the leasing of advanced multifunctional photocopiers required by the Ministry of Power. The primary objective of this tender is to ensure the availability of high-quality photocopying services that meet operational needs efficiently and effectively.

Scope of Work and Objectives

The selected supplier will provide three (3) high-speed and heavy-duty multifunctional photocopier machines that must meet the ministry's specific operational requirements. This includes features such as printing, scanning, and copying capabilities, ensuring that the machines are of the highest quality to facilitate office functions. The tender aims to streamline operations by incorporating state-of-the-art technology in document handling.

Eligibility Criteria

To be considered eligible for this tender, bidders must satisfy the following criteria:

• Must be a registered entity with valid legal status.
• Previous experience in providing similar equipment to government or large organizations is preferable.
• All required statutory compliance documents must be up-to-date and submitted.

Technical Requirements

The multifunctional photocopier machines must adhere to the following technical specifications:

• High-speed printing rates, capable of handling large volumes.
• Multifunction capabilities including printing, scanning, and copying.
• User-friendly interface and remote management capabilities.
• Energy-efficient operation complying with current energy standards.

Financial Requirements

Bidders need to provide a comprehensive financial breakdown in their proposals, including rental costs for the machinery, maintenance charges, and any additional operational fees. Compliance with payment terms and conditions as indicated must be assured.

Document Submission Details

Bidders are required to submit their proposals electronically through the designated tender platform. The proposal must include:

• Detailed specification sheets of the proposed machines.
• Complete pricing structure.
• A copy of the registration and compliance documents.

Special Provisions

Special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups may be applicable, encouraging participation from these sectors. Bidders are advised to specify if they qualify under these provisions in their submissions.

Evaluation Process

Proposals will undergo a thorough evaluation process that will assess both technical and financial proposals. Bidders will be informed of their standing post-evaluation, with clear criteria set out in the tender documentation ensuring transparency in the selection process.

Delivery Locations

Successful bidders must ensure delivery and installation of the multifunctional photocopier machines at the designated locations provided by the Ministry of Power, details of which will be shared upon contract finalization.

Contact Information

For further queries regarding the tender, bidders are encouraged to reach out through the appropriate channels specified in the tender documentation.