NA Tender by Ntpc Limited (GEM/2025/B/6005321)
SPEAKER CABLE AUDIO CONFERENCE SYS,TELEVISION UHD LED 75IN 3840X2160P HDMI,DUAL CHANNEL DIGITAL POW
Tender Timeline
Tender Title: AV System
Reference Number: GEM/2025/B/6005321
Issuing Authority:
Ministry of Power
Scope of Work and Objectives
The Ministry of Power is inviting bids for the procurement and installation of an AV System that encompasses a comprehensive range of audio-visual components. This includes but is not limited to speaker cables, HDMI compatible televisions, digital power amplifiers, video processors, microphones, and installation services. The primary objective is to equip the conference facilities with state-of-the-art technology to enhance communication and presentations. A total of 556 units are up for bidding to support various functionalities of the AV system.
Eligibility Criteria
To participate in this tender, bidders must meet several eligibility criteria which includes being a registered legal entity capable of delivering the required services and products. Bidders may be required to demonstrate prior experience in similar projects along with the necessary technical competency.
Technical Requirements
The technical requirements for the AV System include:
- Speakers and Amplifiers: Products that meet industry standards for audio quality.
- Cabling: High-performance speaker cables suited for conference settings.
- Visual Components: UHD LED televisions with a resolution of at least 3840 x 2160p and compatible HDMI features.
- Connectivity: Dual-channel systems with digital signal processing that supports network connectivity.
- Installation: Comprehensive installation services that ensure operational efficacy.
- Warranty and Support: Five years of operation and maintenance support must also be included.
Financial Requirements
Bidders must submit a detailed financial proposal that covers the total cost of implementation, including product costs, installation, and any ongoing support. All costs should be clearly defined and presented in a manner that meets the submission guidelines of the tender documentation.
Document Submission Details
All bids must be lodged electronically through the specified procurement platform. The following documents must be included with the bid submission:
- Proof of eligibility and registration
- Detailed product specifications
- Financial breakdown
- Compliance certificates
Failure to provide necessary documents will result in disqualification.
Special Provisions
The tender seeks to promote benefits for Micro, Small, and Medium Enterprises (MSEs). Bidders defining themselves as MSEs may receive considerate advantages during the evaluation process. Additionally, provisions for startups are integral, supporting their participation in this large-scale procurement.
Evaluation Process
The evaluation process will assess technical compliance and financial competitiveness. Bids will be reviewed based on predefined criteria to ensure that the best value is achieved while maintaining quality standards.
Delivery Locations
The delivery and installation of the AV System will be conducted at designated locations specified by the Ministry of Power.
Contact Information
For any inquiries related to the tender, potential bidders are encouraged to reach out to the Ministry of Power’s official contact channels available on the tender portal. For clarity, please refrain from sending queries via unofficial channels.
Additional Information
Bidders must adhere to all compliance requirements as per government regulations, including quality standards and testing criteria as set out for this tender. This project plays a vital role in fostering technological improvements in governmental conference settings.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the legal capacity to offer the services and products requested in the tender. Additionally, bidders should possess previous experience in the implementation of similar AV systems. It is essential for bidders to provide documentation to support their claims of eligibility, ensuring compliance with industry standards.
To partake in this tender, bidders must present certain certificates that verify their compliance with regulatory and quality standards. This may include but is not limited to, manufacturer certifications for AV equipment, quality management system certifications (like ISO), and any mandatory safety compliance documentation relevant to electronic hardware.
The registration process requires interested bidders to create an account on the designated procurement platform. Once registered, they must fill out required forms and submit any relevant documentation illustrating their qualifications. Bidders are encouraged to follow the guidelines provided in the tender document for a seamless registration experience.
All document submissions must conform to the approved formats specified in the tender guidelines. Typically, electronic submissions in formats such as PDF or Word are preferred, ensuring that all documentation is easily accessible and readable for the evaluation committee.
Bid participants must adhere to established payment terms as outlined in the tender documentation, which typically includes an Earnest Money Deposit (EMD). This deposit serves to secure the bid and is generally refundable post-evaluation unless specified otherwise. Bidders should provide the EMD in the form requested, ensuring compliant transactional procedures to facilitate success in the bidding process.
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