Tender Title: Biennial Contract for Deployment of Hywa, Excavator, and Payloader
Tender Reference Number: GEM/2025/B/6140456
Issuing Authority/Department: Ministry of Power
The Ministry of Power invites bids for the Biennial Contract for Deployment of Hywa, Excavator, and Payloader aimed at supporting high-efficiency operations in loading, unloading, and transportation of coal, as well as providing additional support with tractors equipped with sprinklers. This contract is a vital part of enhancing logistics and operational efficiency in the power sector.
Scope of Work and Objectives
The scope of work includes:
- Deployment of Hywa, Excavator, and Payloader at designated sites.
- Efficient loading and unloading of coal for energy generation.
- Transportation of coal to designated locations.
- Utilization of tractors equipped with sprinklers for site management.
The objectives of this tender are to ensure timely and efficient movement of critical materials, thereby supporting the continuity and reliability of energy production in the region.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria:
- Must be a registered company with valid business licenses.
- Proven experience in similar services, specifically in logistics and heavy machinery.
- Firms must comply with all local regulatory requirements.
- Submission of audited financial statements for the past three years to assess financial stability.
Technical Requirements
Bidders should adhere to the following technical requirements:
- Possession of necessary machinery including Hywa, Excavators, Payloaders, and Tractors.
- Compliance with safety and operational standards as outlined by regulatory authorities.
- Adequate manpower and support staff trained in heavy machinery operation.
Financial Requirements
Financial requirements include:
- Submission of a bid price that aligns with market rates.
- Provision of a bank guarantee or similar financial instrument as a performance security.
- Documentation of any previous contracts and revenue generated from similar projects.
Document Submission Details
Bidders must submit the following documents:
- Completed and signed bid form.
- Proof of eligibility (business registration, financial statements, etc.).
- Technical specifications of machinery available for deployment.
- Compliance documents with local regulations.
It is critical that all documents are submitted in a clear and organized manner, following any specified formats outlined in the bidding guidelines.
Special Provisions
This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs), including relaxed qualification criteria and potential financial aid. Startups may also find supportive measures enabling them to compete effectively.
Evaluation Process
The evaluation process will involve:
- Initial submission review against the eligibility requirements.
- Technical assessment of the proposals to ensure compliance with specifications.
- Financial evaluation based on pricing, viability, and proposed value add.
Delivery Locations
Services will be required at multiple locations primarily focused on coal-related operations across designated areas. Detailed location specifics will be provided to selected bidders.
Contact Information
For queries or additional information regarding the tender, interested parties can refer to official contact channels specified by the Ministry of Power. Feedback or clarifications can enhance the bid quality and ensure compliance with all requirements.
This tender represents an opportunity for businesses to engage in a significant contract aimed at supporting the vitality of India's energy sector. Interested bidders are encouraged to thoroughly review all conditions and make comprehensive submissions to ensure their proposals meet the defined criteria.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing logistics services and related machinery, maintaining compliance with local regulatory requirements, and having proven experience in the field. Bidders must submit audited financial statements from the past three years to demonstrate financial stability.
Bidders need to provide technical specifications detailing the machinery available such as Hywa, Excavators, Payloaders, and Tractors, ensuring compliance with operation standards. Participants should demonstrate experienced staffing for effective machinery operation and adherence to safety regulations set forth by governmental authorities.
The EMD is a crucial financial assurance required from all bidders to demonstrate their commitment to the tender process. The specific EMD amount will be communicated in the tender documents, and it must be provided in an acceptable form as per the financial guidelines outlined by the Ministry of Power.
The evaluation process assesses submission quality based on technical and financial criteria. Bidders must adhere to any specified timelines for submission and review, including understanding the bid opening dates and evaluation feedback opportunities to facilitate transparency and competitive fairness.
Yes, Micro, Small, and Medium Enterprises can enjoy special provisions such as lower competition barriers, aiding their participation in this tender while promoting compliance with ‘Make in India’ initiatives. This encouragement serves to boost local economic growth and support entrepreneurial ventures by providing fair access to government contracts.
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