Tender Overview

Tender Title: Engagement of Supporting Staff on Purely Temporary Basis through Placement Agency
Reference Number: GEM/2025/B/6170898
Issuing Authority: Ministry of Road Transport and Highways

The Ministry of Road Transport and Highways is inviting bids for the engagement of supporting staff on a purely temporary basis through a placement agency for their Project Implementation Unit (PIU) located in Visakhapatnam. This tender aims to provide essential support to the Ministry in executing various projects and activities effectively.

Scope of Work and Objectives

The primary objective of this tender is to solicit bids from eligible placement agencies for the provision of temporary supporting staff. The agencies will be responsible for sourcing, managing, and deploying personnel who will assist in operations under the guidance of the Project Implementation Unit. The scope of work includes, but is not limited to:

• Recruitment of supporting staff as per the requirements laid out by the Ministry.
• Provisioning of qualified personnel for contract durations specified by the Ministry.
• Ensuring that personnel are compliant with project requirements and local regulations.

Eligibility Criteria

To qualify for the tender, bidders must adhere to the following eligibility criteria:

• Be a registered agency with a valid license to operate in India.
• Have prior experience in providing temporary staffing services, ideally within the government or public sector.
• Maintain a record of providing reliable, skilled personnel to similar projects.

Technical Requirements

Bidders must provide detailed technical submissions outlining their approach to fulfilling the tender requirements. Key technical requirements include:

• Profiles of available personnel, highlighting experience, skills, and qualifications.
• The strategy for recruitment and management of supporting staff.
• Compliance with labor laws and government regulations.

Financial Requirements

Bidders must submit a detailed financial proposal, including:

• A fee structure for the services proposed, clearly itemizing costs.
• Any additional charges and expected payment terms.
• Proof of financial stability, such as bank statements or profit-loss statements from recent years.

Document Submission Details

All tender submissions must be completed electronically and submitted through the designated platform by the specified deadline. Bids must include all necessary documentation, including:

• Proof of eligibility and registration.
• Technical and financial proposals in separate, clearly marked files.
• Any additional documentation that supports the bidder's capability in fulfilling the scope of work.

Special Provisions

Certain privileges are available for Micro, Small, and Medium Enterprises (MSEs) as well as Startups, enabling them to submit bids under favorable conditions. Interested parties are encouraged to review these provisions thoroughly to maximize their competitive edge.

Evaluation Process

The evaluation of bids will be conducted based on both technical and financial criteria. Bids must meet a minimum score in technical evaluations to qualify for further financial evaluation. Considerations will include:

• Quality of proposed personnel.
• Experience and track record of the bidding agency.
• Cost-effectiveness of the financial proposal.

Delivery Locations

The services rendered under this tender will be specifically required at the Project Implementation Unit (PIU) in Visakhapatnam, but may also be extended based on the Ministry's demands.

Contact Information

For queries related to this tender, interested parties must refer to the official communication channels as outlined by the Ministry of Road Transport and Highways.

Overall, the GEM/2025/B/6170898 tender presents an opportunity for placement agencies to support governmental projects, enhancing employment and service provision through a structured engagement of temporary staff.