NA Tenders (GEM/2025/B/6146035)
Catering service (Duration Based) - Non veg; Breakfast; Regular Buffet,Catering service (Duration B
Tender Timeline
Tender Title: Catering Service for Ministry of Road Transport and Highways
Tender Reference Number: GEM/2025/B/6146035
Issuing Authority: Ministry of Road Transport and Highways
The Ministry of Road Transport and Highways is inviting bids for the provision of catering services for various events. This tender comprises multiple categories, including non-vegetarian and vegetarian options for breakfast, lunch, dinner, and high tea, ensuring that diverse dietary needs are catered for through a regular buffet setup.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable catering service provider to furnish high-quality meals that meet a specific quantity and variety as requested. The total quantity required will be 380 servings, covering different meal types across various events organized by the ministry. The caterer is expected to adhere to quality standards and provide a seamless service throughout the duration of the event.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered catering service provider with necessary licenses.
- Demonstrate past experience in catering services of similar scale.
- Comply with health and safety regulations governing food services.
Technical Requirements
Bidders must provide evidence of their capability to meet the specific technical requirements outlined in the tender, including:
- Certification of food safety standards (e.g., FSSAI registration).
- A sample menu and price list for the required meal types.
- Details of kitchen facilities and equipment available.
Financial Requirements
Bidders are required to submit their financial proposals, which should include:
- A breakdown of costs per meal type.
- Any additional costs associated with service delivery.
- Information about payment terms, including EMD and performance security.
Document Submission Details
All proposals must be submitted electronically through the designated portal for this tender. Bidders should ensure that all required documents are complete, accurate, and in compliance with submission guidelines.
Special Provisions
There are potential benefits for Micro, Small, and Medium Enterprises (MSEs) and startups participating in this tender. Further details will be provided within the official documents.
Evaluation Process
The evaluation of bids will be conducted based on the quality of the catering service proposed, financial viability, and adherence to all eligibility criteria. Bids will be shortlisted, and a detailed comparison will ensure transparency in selection.
Delivery Locations
Caterers must be prepared to deliver the meals to various sites specified by the Ministry of Road Transport and Highways. Detailed locations will be communicated post-selection.
Contact Information
For any queries regarding the tender, interested parties are encouraged to reach out via the official email channels specified in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid catering license, demonstrating experience in similar services, and complying with health regulations. Additionally, bidders should ensure they have the capacity to provide the required quantity and meal variety specified in the tender.
Bidders must provide essential certificates such as FSSAI registration, any local or state licenses relevant to food services, and documentation showcasing adherence to quality standards in catering. This will enhance credibility and compliance with the tender’s technical specifications.
The registration process involves filling out the bid form and submitting required documents electronically via the designated tender portal. Ensure that all documents, including financial proposals and technical specifications, are accurately completed and securely uploaded to avoid disqualification.
Payment terms generally specify the timeline and method of payment post-event. A detailed breakdown of payment schedules will be outlined within the tender documentation. Bidders may also need to furnish a performance security to ensure compliance with contract terms, details of which can be found in the tender guidelines.
This tender offers specific provisions and potential benefits for MSEs and startups. These benefits may include relaxed eligibility norms, ease of access to procurement processes, and probable financial incentives aimed at encouraging local businesses under the ‘Make in India’ initiative. It’s vital to review the tender documentation for detailed information on these provisions.
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