Tender Title: Active LED Video Wall Procurement
Reference Number: GEM/2025/B/6121101
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the procurement of an Active LED Video Wall. This tender focuses on acquiring high-quality LED video wall equipment specifically designed to enhance digital displays for various military applications. The scope of work involves supplying a complete system, including the necessary components, and installation services for the video wall.
Scope of Work and Objectives
The primary objective of this tender is to obtain a LED Video Wall measuring 12 feet by 6 feet, along with essential equipment providing superior performance, durability, and visual quality. The package is to include:
- A 65-inch IPS panel D LED with UHD resolution
- AV over IP encoder and decoder
- Support brackets and mounting hardware
- A 24-port 10/100/1000 MBPS L2 Managed POE switch equipped with 4 x 10G SFP ports
- A networking rack
- Essential installation cables, pipes, and connectors
- Professional installation services
Eligibility Criteria
Candidates bidding for this proposal must fulfill specific eligibility requirements to ensure successful delivery and project completion:
- The bidding entity must be a legally registered company.
- Proven experience in supplying LED video wall systems within military or related sectors will be an advantage.
- Certification like ISO 9001:2015 or equivalent quality management standards is preferred.
Technical Requirements
Bidders must comply with several technical specifications for the equipment and installation services offered. This includes:
- The LED technology must deliver a minimum brightness of 400 nits.
- All equipment should meet the latest quality standards and regulations set by governing bodies.
- The installation must ensure compatibility with existing military infrastructure.
Financial Requirements
Bidders should provide a comprehensive financial proposal outlining:
- The total cost for the supply of the LED video wall and its components.
- Breakdown of installation and maintenance charges.
- Detailed payment terms regarding deposits, milestone payments, and final payments tied to project completion.
Document Submission Details
Submission of required documents must adhere to the following guidelines:
- All proposals must be submitted electronically via the designated tendering portal.
- Documentation, including technical specifications, financial proposals, and proof of eligibility, should be in electronic format such as PDF or Word.
- Proper labeling of submitted documentation is crucial for review and organization.
Special Provisions
The tender offers special incentives for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may benefit from simplified compliance requirements and potentially lower performance security deposits to encourage participation.
Evaluation Process
The evaluation process for submitted tenders will follow a structured approach, assessing:
- Compliance with the proposed specifications.
- Financial viability and cost-effectiveness of the bid.
- Previous experience and performance in similar contexts.
- Additional value propositions offered by the bidders.
Delivery Locations
Successful bidders will be required to deliver and install the LED Video Wall at specified military locations as outlined in the tender documentation.
Contact Information
For any queries regarding this tender, interested bidders can reach out to the Department of Military Affairs through the official communication channel available on the tendering platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and having previous experience in supplying LED systems to military or government sectors. Financial stability and certification in quality management, such as ISO 9001:2015, are preferred for qualified applicants.
The technical specifications state that the LED video wall must comprise a 65-inch IPS panel with UHD resolution and a brightness level of at least 400 nits. It also needs supporting components, including AV over IP solutions, switches, and managed networking equipment that conform to governmental standards.
The Earnest Money Deposit (EMD) for this tender has not been specified in the provided details. However, typically, the EMD ensures the commitment of bidders and is refunded upon completion of the tender process. Additional details can be checked on the tendering portal.
Submission methods require proposals to be submitted electronically through the designated portal. All documents should be in PDF or Word format and appropriately labeled according to submission guidelines, ensuring clarity and adherence to submission protocols.
Yes, this tender includes special provisions aimed at promoting the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. These include reduced performance security requirements and streamlined compliance, facilitating access to government projects and supporting detailed local procurement rules.
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