Tender Title: Procurement of Servers
Reference Number: GEM/2025/B/6109373
Issuing Authority/Department: Ministry of Water Resources, River Development and Ganga Rejuvenation
Scope of Work and Objectives
The primary objective of this tender is to procure high-performance servers that meet the technical specifications outlined in the tender documents. The servers are expected to support the increasing demand for data processing, storage solutions, and overall IT infrastructure enhancement within the Ministry's operations. The successful bidder will be required to supply and deliver the specified servers, ensuring they adhere to the highest quality and performance standards.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Must be a registered entity in compliance with the applicable laws and regulations.
- Must have experience in supplying and installing servers for government or corporate sectors.
- Must possess necessary certifications related to quality standards.
- Must demonstrate financial stability and provide proof of existing contracts.
Technical Requirements
Bidders must ensure the supplied servers meet the following specifications:
- Minimum hardware and performance specifications as outlined in the tender documentation.
- Compatibility with existing systems and infrastructure used by the Ministry.
- Compliance with national and international quality standards relevant to IT products.
Financial Requirements
Bidders must submit a financial proposal along with the technical proposal. Details such as pricing structure, payment terms, and performance security must be clearly defined. The proposal should also include details about any applicable taxes and overall cost implications.
Document Submission Details
Interested bidders are required to submit all necessary documents electronically through the designated procurement platform. The submission must include:
- Technical proposal
- Financial proposal
- Necessary certificates
- Company registration details
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and start-ups. Bidders in these categories are encouraged to participate, as there will be supportive measures in place to assist with the procurement process. Information regarding specific advantages and benefits for these enterprises can be found in the tender documentation.
Evaluation Process
Bids will be evaluated based on a comprehensive assessment of both technical and financial proposals. The evaluation process will include:
- Assessment of compliance with technical specifications.
- Review of financial competitiveness.
- Quality of previous work and overall organizational capability.
Successful bidders will be notified directly through the procurement platform.
Delivery Locations
The servers must be delivered to the designated facilities of the Ministry of Water Resources. Exact locations will be specified in the maintenance of the contract and delivery terms.
Contact Information
For any queries related to this tender, interested bidders may refer to the contact details provided within the procurement system.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity, with proven experience in the field of IT products, especially servers. Bidders must comply with government regulations and demonstrate financial stability. Essential certifications and documentation that validate their technical and financial capabilities are also needed to meet eligibility.
Bidders must provide various certificates including but not limited to ISO certifications for quality management, compliance certifications relevant to IT products, and any applicable statutory certificates (e.g., GST registration). These certificates ensure that the supplied servers are of durable quality and adhere to government standards.
The registration process involves creating an account on the official procurement platform and submitting the necessary documentation that validates the company’s existence and operations. Bidders will need to fill in their business details, upload required documents, and then participate in the tender by submitting proposals as outlined.
Payment terms will typically be discussed in the bidding phase but will likely involve milestone-based payments upon delivery and installation verification. Performance security is a prerequisite, generally amounting to a certain percentage of the total contract value, ensuring that the commitments under the contract will be executed satisfactorily.
Compliance with quality standards will be evaluated based on the documentation submitted, including product specifications, certifications, and past performance metrics. The evaluation will focus on the bidder’s ability to deliver servers that meet or exceed the outlined technical requirements and quality benchmarks.
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