Narmada Water Resources Water Supply and Kalpsar Department Gujarat Tenders (GEM/2025/B/6139859)
Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert Cooler; Plastic Body Cooler
Tender Timeline
Tender Title: Hiring of Air Conditioners and Desert Coolers (GEM/2025/B/6139859)
Issuing Authority
Narmada Water Resources Water Supply and Kalpsar Department, Gujarat
Scope of Work and Objectives
The objective of this tender is to solicit bids for the monthly hiring of air conditioners and desert coolers. The department intends to enhance its operational effectiveness by ensuring a comfortable working environment. The successful bidder will provide 75 units of desert coolers, specifically plastic body coolers, which will be utilized in various departmental offices and facilities across Gujarat. This tender aims to address seasonal demands while optimizing budgetary allocations for maintenance and operational expenses.
Eligibility Criteria
Participants must possess the necessary qualifications and should be registered as an entity in accordance with relevant state and central regulations. Bidders should demonstrate previous experience in similar contracts and have the capacity to supply the required equipment. Additional criteria include compliance with local procurement rules and policies designed to support micro, small, and medium enterprises (MSEs).
Technical Requirements
The air conditioners and desert coolers must meet industry standards for energy efficiency and performance. Bidders must provide detailed specifications regarding the models offered, including information on power consumption, cooling capacity, and compliance with environmental regulations. Proper functionality in various climatic conditions must also be guaranteed.
Financial Requirements
Bidders must disclose a financial plan that ensures a competitive pricing structure. While the bid should reflect realistic pricing for the service, competitive bids will be favored during the evaluation process. If applicable, bidders should include their credentials for being recognized as MSEs or startups to leverage benefits under procurement policies.
Document Submission Details
Interested bidders are encouraged to submit their proposals electronically, adhering to the formats specified in the detailed tender documentation. All submissions must include relevant certificates such as GST registration, PAN, and a declaration of eligibility. Supporting documents showcasing previous similar projects are highly recommended.
Special Provisions
This tender has provisions that may benefit micro, small, and medium enterprises (MSEs) by encouraging their participation through financial incentives or price preference in the evaluation process. Startups may also gain favorable consideration, aligning with government initiatives to promote innovation and entrepreneurship.
Evaluation Process
The evaluation process will consider both technical and financial criteria. Bids will be assessed based on the completeness of the submission, adherence to requirements, proposed pricing, and the bidder’s proven track record in fulfilling similar contracts. Bidders must ensure compliance with all stipulated requirements to qualify for further consideration.
Delivery Locations
Successful bidders will be required to deliver the hired equipment to specified locations within Gujarat, as indicated in the subsequent communication from the issuing authority once the tenders are awarded.
Contact Information
For further information regarding the tender specifications or submission procedures, please refer to the official contact provided in the tender documentation. Ensure all queries are articulated clearly to receive precise guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Bidders must possess experience in handling similar contracts to ensure they can supply air conditioners and desert coolers effectively. Additionally, compliance with local procurement regulations and qualifications as a micro, small, or medium enterprise (MSE) can increase chances of favorable evaluation.
To participate in the tender, bidders must submit several key certificates, including GST registration, PAN, and any relevant industry-specific certifications that verify compliance with quality and environmental standards. These documents are pivotal for establishing the bidder’s credibility and ensuring adherence to the tender specifications.
Registration for this tender can be completed through the designated electronic platform as specified in the tender documentation. Accepted document formats typically include PDF for technical submissions and Excel for financial bids, ensuring clarity and readability. Check the submission guidelines for additional required formats.
While specific payment terms may vary, it is likely that payment will be issued upon satisfactory delivery and setup of the equipment according to the contract stipulations. Early payment discounts, if available, may also be highlighted, fostering a mutually advantageous agreement.
Yes, micro, small, and medium enterprises (MSEs) may enjoy certain advantages under this tender, including price preferences during the evaluation process. Additionally, supportive policies aimed at promoting local businesses and startups may provide further positive incentives. Compliance with these provisions can facilitate greater opportunities in government procurements.
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