Tender Title and Reference Number
Tender Title: Custom Bid for Services - NLCIL BP Transport Division
Reference Number: GEM/2025/B/6140093
Issuing Authority/Department
This tender is issued by NLC India Limited, falling under the Ministry of Coal. It aims to streamline the procurement process for transportation services to meet operational needs.
Scope of Work and Objectives
The objective of this tender is to procure transportation services for the hiring of a Mini Truck for 24 hours and one 2WD LMV (7 seat capacity) for 12 hours. The service period extends for the year 2025, fulfilling critical logistical requirements within the NLCIL BP Transport Division. Bidders are expected to provide comprehensive service plans that ensure availability and reliability throughout the contract duration.
Eligibility Criteria
To qualify for this tender, bidders must adhere to specific criteria which include being a registered entity capable of providing transportation services. Additional requirements may pertain to previous experience in similar contracts, financial stability, and compliance with industry regulations.
Technical Requirements
Bidders must demonstrate their capability to provide a Mini Truck and a 2WD LMV that meet specific technical and performance standards. The vehicles should comply with environmental and safety regulations while ensuring operational efficiency. Detailed specifications will be provided in the tender documents.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal that includes pricing for the services offered. This should encompass all associated costs, taxes, and any additional fees. Bids will be evaluated not only on pricing but also on financial viability and support documents submitted.
Document Submission Details
All submissions must be made electronically to ensure transparency and efficiency. Bid documents should be well-organized and include all necessary information ranging from eligibility documents, technical bids, and financial quotations, to ensure compliance with the tender process.
Special Provisions
This tender may include special considerations for Micro, Small, and Medium Enterprises (MSEs), promoting greater participation from smaller entities. Startups may also benefit from relaxed eligibility criteria, encouraging innovation and competition in transportation services.
Evaluation Process
The evaluation of bids will be done in a structured manner, assessing technical compliance first before moving on to financial evaluations. Successful bidders will be those that provide the most competitive and compliant bids, fulfilling both technical and financial requirements as set forth in the documentation.
Delivery Locations
Services rendered under this contract will primarily serve the operational locations specified by NLC India Limited. Detailed information about these locations will be included within the tender documents.
Contact Information
For any inquiries or further clarifications, bidders are encouraged to refer to the official communication channels provided in the tender documentation. It is crucial to ensure that all questions are resolved before the submission deadline to avoid disqualification.
This tender represents a critical opportunity for transport service providers to partner with a prominent public sector organization, ensuring reliable service delivery. Interested bidders are urged to read through the entire documentation to understand all requirements and prepare their submissions accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To participate, the eligibility requirements include being a registered entity capable of providing transportation services, demonstrated experience in delivering similar projects, and compliance with applicable laws and regulations. Bidders should also have appropriate financial backing to support their proposal.
Bidders must provide certificates proving registration as a service provider, relevant tax compliance certificates, and any necessary quality assurance certifications that validate their operational standards. These documents ensure that the bidding entity adheres to essential legal and regulatory frameworks.
The registration process involves submitting an online application along with necessary documents to establish eligibility. This includes uploading required certificates and a brief statement of prior experience in the transportation sector. Ensure all documents are correctly formatted and submitted by the specified deadline.
Accepted document formats typically include PDF for detailed submission files and Excel for financial quotations. It is advised to refer to the specific requirements in the tender documentation to ensure compliance, as failures in submission formatting can lead to disqualification.
Micro, Small, and Medium Enterprises (MSEs) may enjoy reduced eligibility barriers and special considerations in the evaluation process. This encourages participation from smaller businesses, allowing them to contribute to and benefit from contracts with organizations like NLC India Limited while fostering local economic growth.
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