Tender for Operation & Maintenance of Municipal Buildings & Pumping Stations - Ahmedabad

This government tender invites qualified contractors to submit bids for the Operation & Comprehensive Maintenance Contract of various municipal infrastructure facilities in Ahmedabad. The scope includes maintenance of municipal slum areas, staff quarters, health and hospital buildings, college and office premises, and pumping stations over a period of 3 years. The project aims to ensure uninterrupted services, safety, and hygiene standards across municipal facilities. The estimated project cost is approximately INR 20.75 million, with a bid security of INR 207,600. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and supporting documents. The tender process is open to experienced contractors in municipal infrastructure maintenance, with detailed technical and financial requirements outlined in the tender documents. The tender is managed by Ahmedabad Municipal Corporation, with a scheduled bid submission deadline of June 5, 2025. This opportunity is ideal for companies specializing in civil, electrical, and maintenance services for government infrastructure projects.

The selected contractor will be responsible for the operation and comprehensive maintenance of municipal infrastructure facilities, including:

• Maintenance of slum, staff, health, hospital, college, and office buildings quarters
• Upkeep of pumping stations for consistent water supply
• Ensuring safety, hygiene, and operational efficiency of all facilities
• Regular inspections, preventive maintenance, and emergency repairs
• Adherence to all safety and environmental regulations

The process involves:

1. Mobilization of maintenance teams and equipment
2. Regular scheduled inspections and servicing
3. Prompt response to breakdowns and emergencies
4. Submission of periodic maintenance reports
5. Final project completion and handover as per contract terms

Facility Type	Maintenance Scope	Frequency
Municipal Slum & Staff Quarters	Structural, Electrical, Plumbing	Monthly
Health & Hospital Buildings	HVAC, Electrical, Sanitation	Weekly
College & Office Buildings	Electrical, Carpentry, Painting	Bi-weekly
Pumping Stations	Mechanical, Electrical	Daily

**Important Requirements:** - Use of approved spare parts - Compliance with local safety standards - Proper documentation of maintenance activities

✓ Must have valid registration and licenses for municipal infrastructure maintenance.
✓ Provide Scan Copy of Tender Fee and EMD along with supporting documents.
✓ Demonstrate experience in similar government infrastructure projects with at least 3 completed contracts in the last 5 years.
✓ Financial stability with annual turnover of at least INR 5 million in the last fiscal year.

Qualification Criteria	Minimum Requirement
Experience in municipal maintenance	3 similar projects
Annual turnover	INR 5 million
Valid licenses and certifications	Yes
EMD amount	INR 207,600

**Additional Conditions:** - Bidders must submit all required documents as per tender guidelines. - Valid Digital Certificates for electronic bidding are mandatory.

Bidders must ensure their equipment and materials meet the following specifications:

Parameter	Specification
Pumping Station Pumps	Capacity: 50-200 HP, Type: Centrifugal
Electrical Systems	Voltage: 415V, Frequency: 50Hz
Building Materials	Approved by BIS standards

Sequential procedures include: - Inspection of existing infrastructure - Deployment of skilled maintenance personnel - Use of approved spare parts and materials - Regular testing and safety checks - Documentation of all activities in prescribed formats

The estimated project cost is INR 20,755,317.00. The financial bid should include detailed cost breakdowns:

Item	Cost (INR)
Labor	8,000,000
Materials	7,000,000
Equipment	3,000,000
Miscellaneous	2,755,317

**Payment Terms:** - 10% advance upon contract signing - Monthly payments based on work completion - Final payment after project completion and acceptance - Payments will be made through electronic transfer as per invoice submission

The bidding process involves the following steps:

1. Download tender documents from the official website.
2. Submit the tender fee and EMD before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Upload technical and financial bids through the online portal.
5. Bid submission deadline is June 5, 2025, at 6:00 PM.
6. Tender opening will be conducted on June 6, 2025, at 4:00 PM.

Important: Ensure all documents are correctly uploaded and adhere to the specified formats. Late submissions will not be accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	40%
Experience in similar projects	30%
Financial bid	20%
Compliance with tender terms	10%

Minimum qualifying marks for technical evaluation are **60%**. The highest scoring bid will be selected for contract award. The evaluation will consider factors such as project approach, resource availability, and past performance.

Date	Event	Details
14-05-2025	Tender Notice Published	Tender available for download
05-06-2025	Tender Submission Deadline	Last date for bid submission at 6:00 PM
06-06-2025	Tender Opening	Technical and financial bids opening at 4:00 PM
06-06-2025	Evaluation Completion	Final decision communicated

**Note:** Bidders are advised to submit all documents before the deadline to avoid disqualification.

For queries and assistance, contact:

Name	Position	Contact	Email
Ahmedabad Municipal Corporation	Municipal Commissioner	9712967724	info@ahmedabadcity.gov.in
Add. Chief Engineer (Electrical)	Tender Officer	9712967724	tenders@ahmedabadcity.gov.in

**Address:** Light Department, 5th Floor, “C”-Block, Sardar Patel Bhavan, Danapith, Ahmedabad-380 001. Support is available during office hours from 9:00 AM to 5:00 PM.

Bidders are encouraged to attend the free vendor training sessions scheduled every Saturday at (n)Code Solutions, Ahmedabad. The training covers online bidding procedures, document submission, and digital certificate usage. All participants must have a valid digital signature. Tender documents can be downloaded free of cost from the official portal. Ensure compliance with all technical, financial, and eligibility requirements to enhance the chances of winning the bid.