Tender for Providing Ready Meals at Mental Health Hospital Ahmedabad - Work Opportunity

This government tender invites qualified food service providers to submit bids for supplying ready meals at the Mental Health Hospital in Ahmedabad. The project encompasses providing two main meals daily, along with morning tea-snack, afternoon tea, and milk at night, ensuring nutritious and timely food delivery for patients. The tender aims to select a reliable vendor capable of maintaining quality standards and adhering to specified timelines. The procurement is managed by the Hospital for Mental Health, Ahmedabad, under the Department of Health and Family Welfare. The project duration and detailed requirements are outlined in the tender documents, which are accessible for download. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and necessary documents. The selected vendor will be responsible for ensuring the continuous supply of meals as per the specifications, with the evaluation based on technical competence and cost-effectiveness. This opportunity is ideal for catering companies experienced in healthcare food services seeking government contracts in Gujarat.

The scope of work includes the following key deliverables:

• Supply of nutritious ready meals for patients at the Mental Health Hospital, Ahmedabad.
• Provision of two main meals daily, along with morning tea-snack, afternoon tea, and night milk.
• Ensuring compliance with food safety standards and hygienic preparation.
• Maintaining timely delivery as per the schedule.

The process involves:

1. Preparation of meals according to the approved menu.
2. Packaging in hygienic and tamper-proof containers.
3. Delivery to the hospital premises within designated time slots.
4. Monitoring and quality checks during delivery.

Bidder must ensure availability of all ingredients, proper storage, and adherence to health regulations. The detailed specifications are provided in the tender document attached.

Specification	Requirement
Meal Type	Breakfast, Lunch, Dinner
Additional Items	Morning tea-snack, Afternoon tea, Night milk
Delivery Time	As per hospital schedule
Packaging	Hygienic, tamper-proof
Quality Standards	Food safety and hygiene norms

Bidders should review the detailed scope in the tender document for comprehensive requirements.

• ✓ Must have valid registration and license for food service operations.
• ✓ Must submit scan copies of tender fee, EMD, and other required documents.
• ✓ EMD amount of INR 3,60,000 to be submitted along with bid.
• ✓ Must have experience in healthcare or institutional catering.
• ✓ Must possess valid food safety certifications.
• ✓ Bidders should have financial stability, demonstrated by relevant documents.

Qualification Criteria	Details
Tender Fee	INR 15,000 (non-refundable)
EMD	INR 3,60,000
Experience	Minimum 2 years in institutional catering
Certifications	Food safety and hygiene certificates
Financials	Turnover of at least INR 50 lakhs in the last fiscal year

Bidders must ensure compliance with all eligibility conditions and submit all required documents for preliminary evaluation.

The technical specifications include:

Parameter	Details
Meal Preparation	Nutritious, hygienic, and balanced
Packaging	Tamper-proof containers suitable for hot and cold foods
Delivery Schedule	As per hospital timings, with flexibility for special requirements
Food Safety	Compliant with FSSAI standards and local health regulations
Storage	Proper storage facilities for ingredients

Sequential process: 1. Receive order and schedule delivery. 2. Prepare meals adhering to prescribed menu. 3. Package meals in approved containers. 4. Transport and deliver within stipulated time. 5. Record delivery details and obtain confirmation.

Technical compliance ensures the safety, hygiene, and quality of food supplied, with periodic audits and quality checks mandated by the tender.

The estimated budget for this tender ranges between INR 20 lakhs to INR 30 lakhs annually, depending on the volume of meals required. The cost breakdown includes:

Cost Component	Estimated Cost
Main Meals (per day)	INR 10,000
Snacks & Milk	INR 2,000
Packaging & Delivery	INR 3,000
Contingencies	INR 1,000

Bidders must submit a detailed price bid, specifying costs per meal and additional items. Payment terms include: - **Monthly payments** based on actual deliveries. - **Invoices** to be submitted with delivery confirmation. - **Payment schedule** aligned with hospital approval and verification. All financial proposals must be inclusive of applicable taxes and conform to the bid guidelines.

The bidding process involves the following steps:

1. Download tender documents and review specifications.
2. Register on the e-procurement portal.
3. Submit technical and financial bids before the deadline.
4. Bid opening will occur on the specified date at the designated authority.
5. Evaluation based on technical compliance and cost.
6. Award of contract to the successful bidder.

The timeline for submission is as follows:

Event	Date	Details
Bid Submission Start	22-05-2025 17:00	Bidders can start submitting bids
Bid Submission End	09-06-2025 16:00	Last date for bid submission
Tender Evaluation	10-06-2025	Preliminary evaluation and shortlisting
Contract Award	Post-evaluation	Notification to successful bidder

**All bidders must ensure timely submission** and adhere to the guidelines specified in the tender document.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Price competitiveness	40%
Food safety certifications	10%
Delivery capability	10%

Minimum qualifying marks in each category must be met to proceed to the next stage. The overall score will determine the successful bidder. Factors such as past performance, compliance with specifications, and financial stability will be considered during evaluation.

Date	Event	Details
22-05-2025	Bid Submission Start	Bidders can begin submitting bids online
05-06-2025	Document Download End	Last date to download tender documents
09-06-2025	Bid Submission End	Final date for bid submission
10-06-2025	Preliminary Evaluation	Evaluation of technical bids
15-06-2025	Tender Result Announcement	Notification of selected bidder
20-06-2025	Contract Signing	Formal agreement signing

**All deadlines are strict; late submissions will not be entertained.**

For queries and support, contact:

Name	Position	Email	Phone
Superintendent, Hospital for Mental Health, Ahmedabad	Tender Inviting Authority	mentalhospital123@gmail.com	N/A

Additional support can be obtained from (n)code solutions support team at: - **Email:** nprocure@ncode.in - **Phone:** +91-79-40007517, 40007514, 40007515 - **Address:** GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad, Gujarat.

Bidders are encouraged to seek clarifications well before the deadline to ensure compliance.

All bidders are advised to thoroughly review the tender documents available for download. The tender process is conducted electronically via the nProcure portal, and physical submissions are not accepted. Bidders must possess valid digital certificates for signing bids. A free vendor training session is organized every Saturday to assist participants. The contract duration will be as per the detailed terms in the tender document, with scope for renewal based on performance. Ensure all eligibility criteria are met and documents are submitted in the prescribed format to avoid disqualification.