Tender Title: Drinking Water ATM / Water Vending Machine (Version 2)
Reference Number: GEM/2025/B/6170019
Issuing Authority/Department: Panchayat Raj Department Bihar
Scope of Work and Objectives
The Drinking Water ATM / Water Vending Machine (Version 2) tender aims to provide sustainable and easily accessible clean drinking water solutions for communities. The project entails the supply, installation, and commissioning of advanced water vending machines across specified locations. The objective is to ensure that every resident has access to safe drinking water and to promote a strong initiative towards public health and sanitation.
Eligibility Criteria
Bidders must be a registered entity with the requisite experience in supplying and installing water vending machines. Interested firms should possess a valid registration certificate along with proof of earlier successful installations of similar projects. Compliance with financial health standards and prior execution of government contracts will significantly enhance eligibility.
Technical Requirements
Technical specifications require that the water vending machines must be robust, energy-efficient, and capable of dispensing treated drinking water in varying quantities. The machines should have an integrated payment system, support mobile transactions, and ensure user-friendly operation for all demographics, including the elderly and children. Bidders should outline their product specifications, operations, and maintenance responsibilities comprehensively.
Financial Requirements
Bidders must demonstrate financial stability, which can include providing past bank statements and evidence of a sound credit rating. A bid security or Earnest Money Deposit (EMD) is mandatory and must be included in the proposal. The financial proposal should detail the pricing structure while considering installation and maintenance costs.
Document Submission Details
All submissions should be made electronically through the designated tender portal. Required documents include the registration certificate, technical specifications, financial proposals, and any applicable certificates. Ensure that all documents are in accepted formats such as PDF or DOC.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive priority during the evaluation process, fostering inclusivity and encouraging local entrepreneurship. They are also encouraged to comply with the 'Make in India' initiative to promote local manufacturing.
Evaluation Process
Tenders will be evaluated based on a combination of technical proficiency and financial competitiveness. Both the qualifications of the responding firm and the quality of the vending machines offered will be considered. Detailed testimonials or case studies of similar projects are encouraged to be submitted alongside bids.
Delivery Locations
The designated locations for the installation of the water vending machines will be confirmed during the contract awarding process. Bidders should express their capacity to deliver and install within different geographic regions.
Contact Information
For further inquiries, bidders are encouraged to reach out to the Panchayat Raj Department Bihar through the official communication channels available on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing relevant experience in supplying and installing drinking water ATMs, and proving financial viability with a valid registration certificate. Firms must also have previously executed government contracts to validate their capabilities.
The technical specifications require that water vending machines must be energy-efficient, durable, and equipped with a user-friendly interface that enables easy access for all users. The machines should incorporate an integrated payment system and be capable of dispensing treated drinking water in various quantities efficiently.
Bidders are required to submit their registration certificate, technical specifications of the vending machines, financial proposals, and any applicable certifications. The accepted document formats include PDF and DOC, ensuring that all documents are clear and easily accessible for review.
An Earnest Money Deposit (EMD) is mandatory and serves as a financial assurance for participating in the tender. Moreover, the financial proposal must encompass pricing structures for both the installation and maintenance of the machines while complying with the requirements set forth by the tender.
The evaluation process will consider both technical competence and financial bids. Bidders are encouraged to provide evidence of their prior works and testimonials. The selection will prioritize firms demonstrating strong operational capacity as well as competitive pricing aligned with the project’s objectives.
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