Tender Title: Solar Powered Drinking Water Cooler
Reference Number: GEM/2025/B/6150163
Issuing Authority/Department: Panchayat Raj Department Bihar
The Panchayat Raj Department Bihar is inviting bids for the procurement of Solar Powered Drinking Water Coolers as part of its initiative to promote sustainable practices and improve access to potable water in rural areas. This tender is geared towards ensuring the installation and effective operation of two units of the aforementioned technology in designated locations across Bihar.
Scope of Work and Objectives
The main objective of this tender is to supply, install, and maintain Solar Powered Drinking Water Coolers that meet required standards for quality and efficiency. Bidders are expected to provide complete details regarding the technical specifications, functionality, installation, and after-sales maintenance. The tender encompasses not just supplying the units but ensuring their full functionality tailored to meet the climatic conditions prevalent in Bihar.
Eligibility Criteria
Bidders must be registered entities capable of conducting business in India. They should demonstrate prior experience in similar projects and must comply with all governmental regulations applicable to the delivery and installation of solar products. Credentials such as GST registration and specific industry certifications, especially regarding solar equipment standards, will be mandatory.
Technical Requirements
Bidders must submit comprehensive technical specifications along with their bids. The requirements include, but are not limited to:
- Compliance with quality standards associated with solar energy systems.
- Detailed descriptions of the solar panels, cooling technology, and water filtration systems incorporated into the coolers.
- Capability to operate efficiently in varying thermal conditions, ensuring consistent delivery of cool water.
Financial Requirements
Bidders should provide a complete breakdown of costs in their proposals, including the price per unit and any additional costs related to installation and maintenance. Transparent pricing models will be necessary to facilitate the evaluation process.
Document Submission Details
All necessary documentation must be submitted electronically in acceptable formats. The list of required documentation will be outlined in the tender specifics, ensuring compliance with government regulations.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions and incentives are built into the evaluation process to support these entities, aligning with the initiative to bolster local entrepreneurship.
Evaluation Process
The evaluation will involve assessing both the technical and financial aspects of submitted bids. Special attention will be given to the (MSE/startup) offerings, ensuring that the evaluation process adheres to principles of fairness and transparency.
Delivery Locations
Delivery and installation of the coolers will be across designated rural areas in Bihar as specified by the Panchayat Raj Department. Bidders are requested to highlight their delivery capabilities and any logistical partnerships in their proposals.
Contact Information
For any inquiries regarding the tender, prospective bidders can refer to the official contact details provided once the tender is released. It is encouraged to maintain engagement throughout the bidding process to ensure clarity.
Uniting technological advancement with sustainability, the successful implementation of this bid will contribute significantly to better water access in Bihar, promoting health and well-being among local communities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements involve being a registered entity within India, possessing relevant certifications, and prior experience in similar solar projects. Bidders must comply with all regulatory provisions, including having a valid GST registration.
Required certificates include GST registration, proof of prior contracts related to solar energy solutions, and compliance documents regarding quality standards. All documents must be submitted in specified electronic formats to ensure seamless processing.
Bidders must provide detailed technical specifications outlining system capabilities, including energy efficiency ratings, water storage capacity, and operational durability in varying climatic conditions. Compliance with recognized quality standards is essential to meet the tender requirements.
The EMD details will include specific amounts outlined within the tender, required to ensure serious participation in the bidding process. Also, bidders should be prepared to provide a performance security deposit post-award to safeguard project delivery as per specified conditions.
Benefits for MSEs include preferential evaluation criteria and support mechanisms during the bidding process. The tender is aligned with government initiatives to encourage startups by providing additional support and simplifying compliance processes, thus enhancing their competitiveness in public sector procurement.
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