Tender Title and Reference Number
The tender GEM/2025/B/6158407 is issued for the procurement and installation of Drinking Water ATM / Water Vending Machine (Version 2).
Issuing Authority/Department
This tender is being issued by the Panchayat Raj Department Bihar, responsible for enhancing public access to essential services, particularly safe drinking water.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the procurement, supply, and installation of Drinking Water ATM / Water Vending Machines that meet the current standards for quality and functionality. These machines are aimed at providing communities with easy access to potable drinking water, thereby promoting public health and hygiene. The scope of work includes:
- Designing and fabricating water vending machines that ensure the delivery of clean drinking water.
- Installing these machines at designated locations as dictated by project specifications.
- Providing necessary training for local operators and maintenance personnel.
- Ensuring compliance with environmental and public health regulations.
Eligibility Criteria
To be eligible for participation in this tender, bidders must:
- Be a legally registered entity with the capability to supply and install drinking water ATM systems.
- Demonstrate prior experience in similar projects or have existing contracts with governmental or reputable private entities.
- Be compliant with local regulatory standards related to water quality and environmental safety.
Technical Requirements
Bidders must adhere to the following technical requirements:
- Machines must meet industry standards for water filtration and purification.
- They should be equipped with a user-friendly interface and robust payment systems.
- Suppliers must provide detailed technical specifications of the proposed machines, including warranty and maintenance terms.
Financial Requirements
All participating bidders need to provide:
- A bid security deposit as Earnest Money Deposit (EMD) to ensure commitment to the tender.
- Evidence of financial stability, including past financial statements and creditworthiness.
- Comprehensive price quotes that clearly specify costs associated with procurement and installation.
Document Submission Details
All required documents, including the bid proposal, technical specifications, and financial statements, must be submitted electronically through the designated tender portal. Bidders must ensure that all documents are clearly labeled and submitted before the deadline to be considered.
Special Provisions
This tender may include benefits for Micro, Small, and Medium Enterprises (MSEs). Provisions may also be in place to support startups under applicable local policies, encouraging innovative solutions in the water supply sector.
Evaluation Process
The evaluation of bids will be carried out in phases. Bids will first be reviewed for compliance with eligibility criteria, followed by a detailed assessment of technical proposals and cost evaluations. The most competitive proposals will be selected based on quality, technical specifications, and pricing that ensure value for money while fulfilling the project objectives.
Delivery Locations
Water vending machines will be deployed in various locations as determined by the Panchayat Raj Department Bihar. The exact delivery locations will be specified in the concluding contract to accommodate local community needs effectively.
Contact Information
For inquiries regarding this tender, interested bidders may consult the official contact details provided on the tender portal page or through the Panchayat Raj Department Bihar's official communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of procuring and installing drinking water ATMs. This involves previous experience in similar installations, compliance with applicable water quality standards, and ownership of necessary licenses and certifications required under local law.
The technical specifications must ensure that the machines comply with industry water purification standards. This includes advanced filtration systems, user-friendly interfaces, reliable payment mechanisms, and durability against local environmental conditions. Bidders must demonstrate that their equipment will maintain compliance with health and safety regulations.
Payment terms generally include stipulations for a partial upfront payment, with the remaining balance due upon successful installation and testing of the drinking water ATMs. Bidders should include their proposed payment structures along with pricing during their bid submission.
Bids must be submitted electronically through the designated tender portal. All documentation should be uploaded in the specified formats, typically including PDF or Word formats for proposal documents, and all files must be clearly named and organized for easy review.
Yes, this tender may include benefits for MSEs, encouraging their participation through incentives such as relaxed eligibility criteria, financial support, and additional points in evaluations. This supports local businesses and innovations within the sector.
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