Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Tender Reference Number: GEM/2025/B/6162339
The Panchayats and Rural Housing Department Gujarat invites bids for the supply and installation of High Mast Lighting Octagonal Towers equipped with LED Flood Lighting Systems. This procurement aims to enhance lighting solutions in small areas to improve safety and visibility during nighttime hours.
Scope of Work and Objectives
The successful bidder will be expected to provide two complete setups of high mast lighting systems that include the manufacturing, supply, installation, and commissioning of the lighting equipment. These lights must conform to the highest standards of efficiency and durability, ensuring long-lasting performance in outdoor conditions. The objectives include:
- Improving visibility in key areas,
- Reducing energy consumption with LED technology,
- Promoting safety in communities and neighborhoods.
Eligibility Criteria
Eligible bidders should meet the following requirements:
- Registration as a legal entity in India,
- Relevant experience in the supply and installation of lighting systems,
- Proof of financial stability and capability to undertake the project.
Technical Requirements
Bidders must ensure that:
- The lighting towers are octagonal and of appropriate height as per standards,
- LED flood lighting systems utilized must meet industry standards for energy efficiency,
- All installations must follow the guidelines specified in the bid documents regarding safety and quality.
Financial Requirements
Bidders must demonstrate the financial capability to deliver the project, including:
- Submission of financial statements from the last financial year,
- Evidence of adequate working capital to undertake the project.
Document Submission Details
All submissions should be made electronically through the designated procurement platform. Bidders need to ensure that their documents are complete, clear, and compliant with the specified formats. The following documents should be included:
- Bid proposal,
- Technical specifications and compliance documents,
- Financial documentation.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) will be given preference in this tender, and eligible MSEs will receive certain benefits in the bidding process.
- Startups are encouraged to participate, provided they meet the eligibility criteria and can demonstrate innovative solutions.
Evaluation Process
Bids will be evaluated based on:
- Technical compliance,
- Financial viability,
- Past performance and experience.
Evaluation criteria may also consider local content as mandated by procurement policies.
Delivery Locations
The tender allows for delivery to various locations specified by the Panchayats and Rural Housing Department, which will be disclosed to the selected bidders post-evaluation.
Contact Information
For inquiries related to this tender, please refer to the official website of the Panchayats and Rural Housing Department Gujarat. Ensure all communications are made through official channels to avoid confusions that may arise from unofficial sources.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, having relevant experience in the supply and installation of lighting systems, and providing proof of financial stability. This ensures that only qualified bidders participate in the tender for High Mast Lighting Octagonal Tower with LED Flood Lighting System.
The technical specifications include providing octagonal high mast towers that meet safety and quality standards. The LED flood lighting systems must be highly energy-efficient, durable, and suitable for outdoor environments, ensuring they enhance visibility in small areas as intended by the Panchayats and Rural Housing Department.
The EMD is a form of security that bidders must submit along with their bid to ensure commitment to proceeding with the tender. The amount will be specified in the tender documents, and it is held until the successful bidder fulfills the obligations of the contract.
Payment terms typically involve an upfront payment upon award of the contract, followed by staged payments correlated with milestones achieved during the project implementation. Bidders should review the tender documentation for detailed conditions.
Yes, Micro, Small, and Medium Enterprises (MSEs) will receive preferential treatment, which may include price relaxation, lower EMD requirements, and additional points in scoring during evaluation. This initiative underlines the government’s commitment to supporting MSEs in procurement processes.
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