Overview
The Panchayats and Rural Housing Department Gujarat is inviting bids for the procurement of essential computing and office equipment under the tender reference 184b21b02. This tender addresses the need for the acquisition of Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Line Interactive UPS with AVR to enhance the infrastructure and operational capabilities of rural housing and panchayat offices.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 19 units of specified equipment which will support rural governance and housing initiatives. The scope includes the supply, delivery, and installation of:
- Entry and Mid-Level Desktop Computers designed for basic to mid-level processing tasks.
- Multifunction Machines (MFM V2) that support printing, scanning, and copying functions, enhancing operational efficiency.
- Line Interactive UPS with AVR to ensure uninterrupted power supply and protect delicate electronic devices from voltage fluctuations.
Eligibility Criteria
Eligible bidders must meet the following requirements:
- Be a registered entity with a valid business license.
- Have prior experience in supplying the specified types of equipment or similar products.
- Must not have any pending legal or financial liabilities that could hinder performance under this contract.
Technical Requirements
Bidders are required to adhere to the following technical specifications:
- Desktop Computers: Must possess a minimum of 8 GB RAM, 256 GB SSD, and an appropriate processor suitable for office applications.
- Multifunction Machines: Should include functions such as color printing, scanning, and copying with a minimum printing speed of 20 pages per minute.
- UPS: Must provide at least 800VA capacity with AVR to handle the power needs of the desktop computers efficiently.
Financial Requirements
Bidders must demonstrate financial stability through:
- Submission of audited financial statements for the last three years.
- Evidence of capacity to fulfill the procurement within the specified budgetary constraints outlined in the tender.
Document Submission Details
Interested bidders must submit their bids through the designated digital platform, ensuring all required documentation, including technical and financial proposals, are uploaded in the specified formats. Detailed instructions for submission will be outlined in the tender documents.
Special Provisions
The tender includes provisions that promote participation from Micro, Small, and Medium Enterprises (MSEs) and startup entities. Bidders qualifying as MSEs may benefit from reduced eligibility criteria to encourage local participation and empowerment.
Evaluation Process
Bids will undergo a thorough evaluation process assessing:
- Compliance with the technical specifications.
- Financial viability and operability within budget constraints.
- Overall value proposition, including delivery timelines and post-sale support.
Delivery Locations
Successful bidders will be required to deliver the equipment to designated panchayat and rural housing offices across Gujarat. Specific delivery locations and any logistics arrangements will be detailed in the contract post-evaluation.
Contact Information
For further clarification regarding this tender, please refer to the official contact details provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, having prior experience in supplying similar equipment, and not having any pending legal or financial liabilities that may impede the execution of the contract. Bidders should also demonstrate their financial stability through submitted financial statements.
Bidders must adhere to specific technical specifications which include desktops with a minimum of 8 GB RAM and 256 GB SSD, multifunction machines that can print, scan, and copy with a speed of 20 pages per minute, and UPS units providing at least 800VA capacity with AVR. Compliance with these requirements is crucial for bid qualification.
Bidders must include details regarding the Earnest Money Deposit (EMD) in their tender submissions. The EMD amount should be specified in the tender documents. Payment terms will be outlined in the contract post-award, typically involving payment upon successful delivery and installation of the equipment.
Bidders can submit their proposals through the designated digital tender submission platform. It is essential to follow the submission guidelines provided in the tender documentation concerning accepted document formats, including PDF for technical and financial proposals.
Yes, the tender provides special provisions aimed at incentivizing Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxed eligibility criteria and support initiatives in compliance with government policies to encourage participation, thus facilitating a fair competitive landscape.
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