Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Tender Reference Number: GEM/2025/B/6146681
Issuing Authority/Department: Panchayats and Rural Housing Department, Gujarat

Introduction

This tender invites qualified bidders to submit proposals for the supply and installation of High Mast Lighting Octagonal Towers designed for small areas. The lighting system will utilize energy-efficient LED flood lighting technology, ensuring enhanced visibility and safety in public and community spaces.

Scope of Work and Objectives

The main objective of this tender is to procure a total of seven high mast lighting towers that are robust, efficient, and capable of illumination in small areas such as parks, playgrounds, and community centers. The scope includes:

• Supply of high mast lighting towers.
• Installation of LED flood lighting systems.
• Comprehensive testing of all installed systems.
• Provision of maintenance support for an agreed period post-installation.

Eligibility Criteria

Eligible bidders must meet the following criteria to participate in this tender process:

• Must be a registered entity.
• Previous experience in supplying and installing similar lighting systems.
• Compliance with all relevant regulatory standards and guidelines for LED lighting systems.

Technical Requirements

Bidders must provide detailed technical specifications of their proposed solutions, which include:

• Minimum height specifications for high mast towers.
• Wattage and lumen output of the LED flood lights.
• Durability and weather resistance of materials used in construction.
• Energy efficiency ratings and tested lifespans for LED systems.

Financial Requirements

Bidders need to submit a complete financial proposal detailing:

• Itemized costs for the towers and installation.
• Warranty terms and post-installation service costs.
• Notable payment methods and terms, including the need for performance security deposit if required.

Document Submission Details

All required documents must be submitted digitally through the specified portal. Submissions should include:

• Completed tender response form.
• Proof of eligibility criteria met.
• Technical and financial proposals.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply. Preferences will be given to startup bidders as part of government initiatives to foster entrepreneurship. Compliance with the 'Make in India' initiative is mandatory, prioritizing local manufacturing where applicable.

Evaluation Process

Proposals will undergo a systematic evaluation focusing on both technical and financial merits. Key evaluation criteria include:

• Compliance with technical specifications.
• Financial soundness of the proposal.
• Previous experience and past performance records.

Delivery Locations

The delivery of high mast lighting towers will be stipulated according to the designated small area locations specified by the Panchayats and Rural Housing Department in Gujarat.

Contact Information

For any clarifications or further information, bidders can refer to the official channels of the Panchayats and Rural Housing Department, Gujarat. Specific contact details will be made available through the tender portal.