Urban Development and Environment Department Tenders (GEM/2025/B/6166945)
High Mast Lighting Octagonal Tower with Solar Based LED Street Light
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Tender Title: High Mast Lighting Octagonal Tower with Solar Based LED Street Light
Reference Number: GEM/2025/B/6166945
Issuing Authority: Urban Development and Environment Department
This tender outlines the procurement of High Mast Lighting Octagonal Towers equipped with Solar Based LED Street Lights. The objective of this tender is to enhance public safety and visibility in urban areas by incorporating eco-friendly solar solutions for street lighting. The selected vendor will be responsible for supply, installation, and maintenance of these lighting solutions over the term of the contract.
Scope of Work and Objectives
The contractor is required to supply a total of 11 units of high mast lighting systems that conform to the specified technical and quality standards. The responsibilities include:
- Supply of high mast octagonal towers and LED fixtures.
- Installation and setup of the lighting systems at designated locations.
- Maintenance of the fixtures for an agreed period (details to be specified in subsequent sections).
The primary objective of this procurement is to promote energy efficiency through the use of LED technology and solar energy, thus providing a sustainable lighting solution for city streets.
Eligibility Criteria
To qualify for this tender, potential vendors must be registered entities with valid certifications related to electrical and solar system installations. Companies must demonstrate previous experience with similar projects by providing references and project completion documentation.
Technical Requirements
The technical requirements for the supply and installation of the lighting systems are as follows:
- Compliance with Indian standards for electrical equipment and safety.
- High mast towers must be octagonal in shape with a specified height.
- LED street lights must utilize solar technology, providing adequate brightness as per urban lighting regulations.
- Bid submission must include performance specifications and technical sheets for all offered products.
Financial Requirements
Bidders are required to furnish a bank guarantee or earnest money deposit (EMD) as part of the submission process. Details regarding the exact amount of the EMD will be included in the tender documentation. Additionally, bidders must disclose their pricing structures, adhering to budget constraints while ensuring quality of service.
Document Submission Details
All bid documents must be submitted electronically via the designated platform for this tender. Bidders should provide:
- Company registration and eligibility certificates.
- Technical and financial proposal documents.
- Relevant credentials verifying adherence to technical specifications.
Special Provisions
Special provisions may apply for Micro, Small, and Medium Enterprises (MSEs) and startups, potentially facilitating an easier entry into the bidding process. Details regarding these provisions will be outlined in the official tender documentation.
Evaluation Process
The evaluation process will consist of both technical and financial assessments. Bids will be reviewed based on compliance with technical specifications and pricing, ensuring the selection of the most advantageous offer. Specific evaluation criteria will be shared at a later stage.
Delivery Locations
The location for installation will be determined based on urban planning requirements and will be communicated to the awarded bidder post-selection.
Contact Information
For any inquiries, potential bidders are encouraged to contact the Urban Development and Environment Department, ensuring questions are directed appropriately for expeditious attention.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include having a valid registration as a supplier of electrical and solar products, along with necessary certifications for installation. Potential bidders must demonstrate relevant experience by submitting project completion documents and references for similar installations. This ensures that vendors have the requisite skills and capabilities to fulfill the project requirements adequately.
Bidders must provide various required certificates, including but not limited to, registration certificates, GST registration, and electrical safety compliance certifications. Additionally, if applicable, submissions may include ISO certifications regarding quality management systems that validate the company’s diligence toward quality standards in manufacturing and installation.
The registration process involves the completion of an online bid submission. Vendors are required to register with the concerned portal, verify their account, and then upload all necessary documentation that substantiates their eligibility and financial standing. Each step of this process should be carefully followed to ensure compliance, which will facilitate seamless evaluation and selection.
Payment terms for this contract will be outlined in the tender documents. Typically, awarded bidders may expect an initial advance payment upon contract signing, followed by partial payments linked to key project milestones such as supply delivery and installation completion. Detailed payment schedules will be elaborated in the final contract terms.
Micro, Small, and Medium Enterprises (MSEs) may benefit from relaxed eligibility criteria, reserved pricing advantages, or prioritized evaluation during the selection process. This initiative aligns with government policies to promote local businesses, fostering inclusivity and growth within the sector. All provisions available for MSEs will be documented in the tender details.
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