Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Tender Reference Number: GEM/2025/B/6145233
Issuing Authority/Department: Panchayats and Rural Housing Department, Gujarat

Scope of Work and Objectives

The primary objective of this tender is to procure 38 units of High Mast Lighting Octagonal Towers equipped with a state-of-the-art LED Flood Lighting System specifically designed for illuminating small areas. This initiative aims to enhance the safety and visibility in rural and urban localities, promoting better accessibility and security for community engagements. All bidders are expected to deliver high-quality products that meet the specified technical and performance standards, thereby contributing to sustainable development practices in line with Gujarat's infrastructure goals.

Eligibility Criteria

To be eligible to participate in this tender, bidders must satisfy specific criteria which include:

• Being a registered legal entity.
• Demonstrating prior experience in supplying similar high mast lighting systems.
• Financial stability as evidenced by recent financial statements.
• Compliance with relevant safety and quality certifications specific to electrical and lighting equipment.

Technical Requirements

Bidders must provide High Mast Lighting Octagonal Towers that meet the following specifications:

• Height: Standard octagonal design suitable for LED flood lighting.
• Lighting: LED flood lights with sufficient wattage to ensure optimal visibility.
• Material Specifications: Rust-resistant materials and weatherproof designs to withstand varying environmental conditions.
• Installation Capabilities: Bidders must include provisions for installation and operational testing of the lighting systems.

Financial Requirements

Bidders are required to submit a detailed financial proposal, including pricing for all elements of the supply and installation of the high mast lighting towers. This proposal should include:

• Cost breakdown of individual units and total pricing.
• Optional maintenance contracts or warranties.
• Earnest Money Deposit (EMD) details that align with governmental procurement regulations.

Document Submission Details

All required documents and bids must be submitted electronically through the designated government e-marketplace platform before the specified deadline. The submission should include:

• Technical proposal detailing compliance with the given specifications.
• Financial bid with all requisite pricing.
• Certificates that demonstrate eligibility and quality standards as outlined in the tender documentation.

Special Provisions

This tender recognizes the importance of promoting local businesses. Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups include:

• Reserved bidding opportunities and support in submission processes.
• Potential financial concessions as incentives for participation.

Evaluation Process

The evaluation of bids will follow a structured and transparent process incorporating:

• Technical evaluation based on compliance with specifications.
• Financial evaluation to ascertain the most competitive pricing while ensuring quality standards are met.
• Preference will be given to bids from MSEs and those complying with local procurement policies under the 'Make in India' initiative.

Delivery Locations

The successful bidders will be required to deliver the high mast lighting systems to designated locations confirmed by the Panchayats and Rural Housing Department, ensuring timely and efficient installation.

Contact Information

For additional clarifications or queries regarding this tender, participants are encouraged to reach out through the official government portals available for such inquiries. All communications must adhere to the formal guidelines provided upon tender announcement.