Tender Title: Submersible Pump Set and Starters
Reference Number: GEM/2025/B/6163571
Issuing Authority/Department: Panchayats and Rural Housing Department Gujarat
Scope of Work and Objectives
The purpose of this tender is to procure Submersible Pump Sets (Three Phase) in accordance with IS 8034:2018 specifications and Submersible Pump Starters (Motor starter controls) for various applications related to rural and agricultural water management. This project aims to ensure sustainable water resource management in rural areas by providing efficient submersible pumps and starters, which will aid in irrigation and water supply systems.
The selected vendors are expected to deliver high-quality products that meet the technical standards outlined in this tender documentation. Contractual commitments will involve the supply of two sets of pumps and starters, ensuring operational readiness for various water management tasks.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet several criteria:
- Must be a registered business entity.
- Compliance with the technical specifications laid out in this document.
- Proven experience in supplying similar equipment to government departments or large-scale projects.
Technical Requirements
The technical requirements for the submersible pump sets and starters include, but are not limited to:
- Compliance with IS 8034:2018 standards.
- Efficiency ratings that align with industry best practices.
- Manufacturer’s certification regarding performance and safety standards.
- Robust warranty and service support for the products supplied.
Financial Requirements
Bidders must demonstrate financial stability through the provision of their financial statements from the past fiscal year. Additionally, vendors must include details regarding their pricing structure and any applicable taxes, duties, or charges related to the supply of pumps and starters.
Document Submission Details
Bidders are required to submit their technical and financial bids in compliance with the instructions provided in the tender documentation. All submissions should be complete, correctly formatted, and submitted by the specified deadline to the issuing authority. Any incomplete submissions may result in disqualification.
Special Provisions
This tender offers certain benefits to Micro, Small, and Medium Enterprises (MSEs) to encourage participation. MSEs may benefit from reduced financial requirements and preferential evaluation criteria to promote growth and inclusion in government procurement processes.
Evaluation Process
The evaluation process will include a detailed examination of both the technical and financial bids. The successful bidder will be selected based on their compliance with the technical requirements, competitive pricing, and overall delivery capability. Criteria for evaluation include:
- Adherence to specifications.
- Proposal pricing overall value for money.
- Vendor experience and past performance.
Delivery Locations
Products are expected to be delivered to designated rural areas as specified by the Panchayats and Rural Housing Department. Detailed delivery locations will be provided in the subsequent stages of the procurement process.
Contact Information
For any queries or further clarification regarding the tender, bidders may refer to the official points of contact within the Panchayats and Rural Housing Department Gujarat. Clear guidelines are available in the tender documentation for effective communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity compliant with the technical specifications outlined in the documentation. Additionally, bidders must demonstrate experience in supplying similar submersible pump sets and starters to government or significant private projects, ensuring they can deliver quality and reliability.
To participate, bidders are required to provide various certificates, including a business registration certificate, manufacturer’s compliance certification with IS 8034:2018, and evidence of past performance with similar supplies. Financial statements that reflect the firm’s stability and capability to fulfill the contract should also be included.
Bids can be submitted electronically as specified in the tender documentation. All required documents must be attached in the specified format, ensuring they meet the submission requirements. Attention must be paid to deadlines stated in the documentation to avoid disqualification.
Bidders must submit an Earnest Money Deposit (EMD) as specified in the tender details, demonstrating their commitment to the tender process. Furthermore, a performance security will be required post-award to guarantee contract execution, aligning with standard procurement practices.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering benefits such as relaxed financial criteria and enhanced evaluation points. Startups are also welcomed under this initiative, promoting local innovation and competitiveness in compliance with ‘Make in India’ policies.
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