Tender Title: High Mast Lighting Tower for Large Area with LED Flood Lighting System
Tender Reference Number: GEM/2025/B/6106511
Issuing Authority: Planning & Development Department Bihar
The High Mast Lighting Tower tender invites bids for comprehensive provision and installation of high mast lighting towers designed for extensive area illumination. The objective of this tender is to enhance public safety and visibility within urban and rural expanses, thereby improving nighttime security and facilitating various outdoor activities.
Scope of Work and Objectives
The scope of work entails:
- Supply and installation of five (5) high mast lighting towers equipped with modern LED flood lighting systems.
- Ensuring proper integration with existing electrical systems and compliance with safety standards.
- Performing site assessments and assessments to determine optimal lighting solutions for different environments.
Eligibility Criteria
Eligible bidders must be registered entities with prior experience in similar projects. The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, promoting inclusivity and diversity in submissions.
Technical Requirements
Bidders are expected to meet strict technical specifications, which include:
- The lighting towers must adhere to industry standards regarding height, stability, and luminous efficacy.
- LED technology should be used, ensuring energy efficiency and minimal maintenance.
- Comprehensive product specifications and warranty details must be provided.
Financial Requirements
The submission should include financial documents demonstrating stability and capability to deliver the specified services. This includes:
- Audited financial statements for the last two years.
- A detailed breakdown of costs associated with the supply and installation.
Document Submission Details
All required documents must be submitted electronically through the designated platform. Documentation should be prepared in accepted formats that are typically PDF or Word files, ensuring clarity and presentation.
Special Provisions
The tender aims to support Micro, Small, and Medium Enterprises (MSEs) and provides specific provisions for startups, which may include relaxed eligibility criteria and additional evaluation inspections.
Evaluation Process
The evaluation process will assess the submissions based on:
- Compliance with eligibility criteria.
- Technical specifications and proposed solutions.
- Overall cost-effectiveness and sustainability of the offerings.
Delivery Locations
The successful bidder will need to mobilize efforts to various sites as designated by the Planning & Development Department in Bihar.
Contact Information
For further inquiries, interested bidders can reach out to the official buyer through the communication channels provided in the tender.
This tender represents an excellent opportunity for contractors and suppliers to engage with public infrastructure projects, emphasizing cutting-edge technology in lighting systems and sustainable practices within the industry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of demonstrating prior experience in similar projects. Bidders must also be able to provide evidence of financial stability and capacity to execute the tasks outlined in the tender. Special considerations are given to Micro, Small, and Medium Enterprises (MSEs) and Startups, allowing them to have greater opportunities to compete.
The technical specifications encompass industry standards for safety, height, and illumination. Bidders must propose LED flood lighting systems that ensure high luminous efficacy and energy efficiency. Additionally, applicants must include comprehensive details about their products, utility features, and maintenance requirements to ensure compliance with the project needs.
The Earnest Money Deposit (EMD) security might be mandated to ensure that bids are serious and that the bidders are committed to proceeding with the contract should they be selected. The specific amount will be detailed in the bid documents, and adherences to the performance security requirements will also be outlined, ensuring that the successful applicant complies throughout the project lifecycle.
Documents for submission should be uploaded through the designated online platform associated with the tender. The submission must include all required forms and documentation, formatted as either PDF or Word files. Attention should be paid to ensure that all files are complete and clearly present the necessary information according to outlined guidelines.
The tender provides several benefits for MSEs, including relaxed criteria for eligibility and encouragement of participation through focused provisions. These may include preference in evaluation processes and opportunities to showcase innovative solutions, thereby promoting MSE involvement in government contracts and procurement, while supporting local businesses and the economy.
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