Tender Timeline
Tender Title: Hiring of Agency for IT Projects - Milestone Basis
Tender Reference Number: GEM/2024/B/5683057
Issuing Authority: Ports and Transport Department, Gujarat
Organization: Gujarat State Road Transport Corporation
The Gujarat State Road Transport Corporation (GSRTC) invites bids from eligible bidders for the Hiring of Agency for IT Projects on a Milestone Basis. This contract aims to enhance IT services within the Ports and Transport Department through effective project planning, development, and implementation of IT solutions.
Scope of Work and Objectives
The objective of this tender is to appoint a competent agency to undertake various IT projects as specified under the Scope of Work. The comprehensive range of services expected includes:
- Project Planning and Management
- System Study and Design
- Development of Applications
- Network Connectivity
- Hardware Procurement and Commissioning
- STQC Certification
- Data Migration
- User Acceptance Testing (UAT)
- Integration with external applications
- Operation & Maintenance (O&M)
- Warranty Support
The selected agency must demonstrate the capability to deliver all milestones effectively and within specified timelines as outlined in the provided documents.
Key Dates
- Bid End Date: 24-01-2025, 17:00:00
- Bid Opening Date: 24-01-2025, 17:30:00
- Pre-Bid Meeting: 20-12-2024, 12:00:00 (Venue: GSRTC Central Office, Ahmedabad)
Eligibility Criteria
Bidders must meet certain eligibility requirements, including:
- Submission of relevant certificates as outlined in the Pre-Qualification Criteria document.
- Compliance with experience criteria, bidder turnover assessments, and OEM authorization.
- The bid is open to all bidders, including those seeking EMD exemptions.
Technical and Financial Requirements
Technical Requirements
Bidders are required to provide:
- Detailed qualifications, experience, and technical compliance documents.
- A confirmation of resources aligned with the scope of work.
Financial Requirements
- An Earnest Money Deposit (EMD) of 30,000,000 INR is required.
- Performance security in the form of a bank guarantee at 5% of the total contract value.
- All financial documents must indicate a price breakup.
Document Submission Details
Bidders must upload the necessary documents, including:
- Experience certificates
- OEM Certifications as requested
- Additional documents specified in the ATC.
Specific submission formats and guidelines can be found within the Instructions to Bidders document.
Special Provisions
- MSE and Startup Benefits: This tender does not provide exemptions for MSEs or startups concerning the years of experience or turnover criteria.
Evaluation Process
Bids will be evaluated based on a Total Value Wise Evaluation method. It is essential for all required documents to be uploaded; failure to do so may result in bid rejection. The final delivered product and associated services must align with the expectations set in the specifications.
Delivery Locations
The delivery of IT Projects will take place at designated locations as stated in the bid documents. Close coordination with the Ports and Transport Department is crucial.
Contact Information
For any inquiries related to this tender, bidders may contact:
- Jaydeep Hasmukhlal Solanki
EDP Division, 3rd Floor, Central Office
Gujarat State Road Transport Corporation
Near Ranip Bus Terminal, Ahmedabad - 382 480
Email: [support email link]
Phone: [support phone number]
All interested bidders are encouraged to thoroughly review the provided documents, submit their proposals on time, and prepare for a robust bidding process aimed at the enhancement of IT services within the Gujarat Ports and Transport department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
Details are provided in the tender document.
To participate in the tender for Hiring of Agency for IT Projects, bidders must meet specific eligibility requirements outlined in the Pre-Qualification document. Key requirements include relevant experience, financial turnover criteria, and necessary certifications such as OEM authorization.
Bidders must submit several documents including:
- Experience and turnover certificates
- OEM Authorization Certificates
- Additional documents as specified in the Attachment Terms & Conditions (ATC). Failure to submit the necessary documents may lead to disqualification.
Bidders seeking exemption from the Earnest Money Deposit (EMD) must submit valid documentation proving eligibility under relevant categories. Only manufacturers and service providers under MSE category are eligible.
The technical specifications include project planning, hardware procurement, system development, and UAT, among other deliverables. Detailed specifications are available in the provided scope of work document.
The performance security required is 5% of the total bid amount. It can be submitted as a bank guarantee or demand draft in favor of the GSRTC Collection Account. This ensures that bidders are compliant with financial backing for contract execution.
All bids must be submitted by 24-01-2025 at 17:00:00. Late submissions will not be accepted under any circumstances.
Bids will undergo a Total Value Wise Evaluation process, focusing on both technical and financial aspects. Compliance with all requirements, including financial documents, is crucial for evaluation.
Following submission, the bids will be opened on 24-01-2025 at 17:30:00, after which the evaluation process will commence, and results will be shared with the bidders.
The scope of work document is accessible through the main tender link provided in the bid documentation. Ensure to review it for detailed requirements.
Currently, there are no provisions for MSE exemptions in years of experience or turnover; however, bidders are encouraged to check all requirements carefully as these may change.
The EMD should be submitted in favor of the GSRTC Collection Account at the State Bank of India. This ensures that there is financial assurance backing the contract obligations.
Upon conclusion of the evaluation, results will be communicated directly to the bidders in a notified timeframe.
The pre-bid meeting is scheduled for 20-12-2024 at 12:00:00 at the GSRTC Central Office. This is an important opportunity for bidders to seek clarifications.
Joint ventures are typically permitted as long as each party meets the eligibility requirements outlined in the tender documents. Interested parties should thoroughly check to confirm specific conditions.
Yes, bidders may request technical clarifications within the allowed period of 2 days during the technical evaluation phase.
Delivery locations will be specified in the scope of work and may include various departments under the Ports and Transport Department. Coordination with the department is essential for timely delivery.
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