Power Sector Tender for 66KV Valsad Substation Vehicle Hiring Contract - 24 Months

This government tender invites qualified bidders to participate in a Power Sector project for a Bi-Annual Rate Contract to hire closed Body Petrol/Diesel driven Non-AC SUV/MUV vehicles. The contract duration is 24 months, with a focus on providing transportation services for the 66KV Valsad Substation under GETCO Transmission Circle, Gujarat. The vehicles should be not more than 3 years old and capable of covering a minimum of 3000 km per month for 12 hours daily service. The tender aims to ensure reliable transportation for power infrastructure operations, emphasizing safety, vehicle standards, and compliance with government regulations. The project is open to experienced vehicle service providers in the power and energy sector, with detailed technical and eligibility criteria outlined for successful bidders. The tender process includes multiple stages, from preliminary to commercial, with clear deadlines and submission requirements. This opportunity is ideal for transport companies, vehicle leasing firms, and service providers specializing in power sector logistics.

The selected contractor will be responsible for providing closed Body Petrol/Diesel driven Non-AC SUV/MUV vehicles for power sector operations at the 66KV Valsad Substation. Key deliverables include:

• Supplying vehicles not more than 3 years old as per tender specifications.
• Ensuring vehicles are fitted with airbags as per Bureau of India Standards (BIS) requirements.
• Maintaining valid registration, insurance, fitness, and permits.
• Providing driver services with valid licenses and badges.
• Covering a minimum of 3000 km per month for 12 hours daily.
• Ensuring vehicles are fitted with necessary safety features and regularly maintained.

Process for engagement:

1. Bidders must submit their technical and financial proposals via the nProcure portal.
2. The preliminary stage involves submission of tender fee acknowledgment and EMD receipts.
3. The technical evaluation verifies vehicle specifications, permits, and certificates.
4. The commercial stage assesses the rate quotations.

Specification	Details
Vehicle Type	Petrol/Diesel SUV/MUV
Seating Capacity	9 persons
Age of Vehicle	Not more than 3 years
Service Duration	24 months
Monthly KM	Minimum 3000 km
Service Hours	12 hours/day

The contractor must adhere to all safety, environmental, and regulatory standards as specified in the tender documents.

✓ Must have valid registration, insurance, fitness, and permits for the vehicles.
✓ Must provide proof of vehicle age not exceeding 3 years.
✓ Must possess valid driving licenses and badges for drivers.
✓ Must have PF registration and GST registration.
✓ Must submit a non-refundable tender fee of INR 1180 and EMD of INR 13,748.
✓ Must have experience in providing vehicle services in the power or government sector.

Qualification Requirement	Minimum Criteria
Vehicle Registration	Valid RC Book
Vehicle Age	Not more than 3 years
Insurance	Valid comprehensive insurance
Driver License	Valid LMV license and badge
Financial Standing	Demonstrated capacity to handle contract value of at least INR 13,74,786

**Important:** Bidders must submit all required documents as per the detailed eligibility list to qualify for technical evaluation.

Vehicles must be petrol/diesel driven, non-AC SUVs or MUVs with a seating capacity of 9 persons. They should be manufactured on or after April 1, 2021, and fitted with airbags as per Bureau of India Standards (BIS). Vehicles must have valid RC registration, fitness, insurance, and permits. The technical process involves:

• Inspection of vehicle documents.
• Verification of vehicle age and safety features.
• Confirmation of compliance with environmental and safety regulations.

Parameter	Specification
Vehicle Type	SUV/MUV
Age Limit	≤ 3 years
Seating Capacity	9 persons
Airbag Requirement	As per BIS standards
Certification	RC, Fitness, Insurance, PUC

Bidders should ensure all vehicles meet these technical standards before submission.

The estimated contract value is approximately INR 13,74,786, with an EMD of INR 13,748. The tender fee is INR 1180. Payment terms include:

• Bid Security (EMD) to be submitted along with the technical bid.
• Payment schedule will be aligned with contract milestones.
• Successful bidders will sign a fixed-rate agreement for 24 months.

Cost Component	Amount (INR)
Estimated Contract Value	13,74,786
Tender Fee	1,180
EMD	13,748

Payments will be made as per the **completion of service periods** and upon submission of **performance certificates**. Bidders should include all costs related to vehicle procurement, maintenance, and driver wages in their financial proposals.

The bidding process is structured into three main stages:

1. Preliminary Stage: Submission of tender fee acknowledgment and EMD receipts by 19-06-2025 16:00.
2. Technical Stage: Evaluation of vehicle and company documents, with results announced by 19-06-2025 16:15.
3. Commercial Stage: Submission and evaluation of rate quotations, with final award decision by 19-06-2025 16:30.

Steps to participate:

• Register on the nProcure portal.
• Download the tender documents.
• Submit all required documents before the deadline.
• Attend the vendor training session if needed.
• Submit technical and financial bids as per instructions.

Timeline	Date & Time
Bid Submission Start	29-05-2025 19:00
Bid Submission End	19-06-2025 16:00
Tender Opening	19-06-2025 16:10 - 16:30

Ensure all submissions are complete and compliant to avoid disqualification.

Bids will be evaluated based on:

• Technical compliance (40%) — vehicle specifications, permits, safety features.
• Financial offer (40%) — rate quotation and cost competitiveness.
• Experience and past performance (20%) — demonstrated capability in similar contracts.

Criteria	Max Score	Minimum Threshold
Technical Compliance	40	30
Financial Quotation	40	30
Past Experience	20	10

Bidders must meet the **minimum thresholds** to qualify for award. The final decision will be based on the **total combined score**.

Date	Event	Details
29-05-2025	Bid Submission Start	Bidders can begin submitting bids online
19-06-2025	Bid Submission End	Last date for bid submission at 16:00
19-06-2025	Tender Opening	Technical evaluation at 16:10, followed by commercial
19-06-2025	Final Award Notification	Expected after evaluation completion

**Critical Dates:** All bids must be submitted **before 19-06-2025 16:00** to be considered.

For queries and assistance, contact:
The Superintending Engineer
Gujarat Energy Transmission Corporation Limited
Address: 220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Phone: 9925209699
Email: nprocure@ncode.in
Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad, +91-79-40007517, 40007514, 40007515

Bidders are encouraged to participate in the free vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad, to understand the online bidding process better. All documents must be submitted electronically via the nProcure portal. The tender is governed by Gujarat Energy Transmission Corporation Limited's policies and the Government of India's procurement guidelines. Ensure compliance with all technical, financial, and legal requirements to enhance your chances of winning this power sector contract.