Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis
Tender Reference Number: 85887d14
Issuing Authority/Department: Ministry of Railways, Railways Autonomous
Scope of Work and Objectives:
The Vehicle Hiring Service seeks qualified bidders to provide premium sedan vehicles on a per vehicle-day basis. This tender covers a total of 150 vehicles that are intended for various purposes, including local and outstation trips. The services should be available for at least a 12-hour rental period per day—with specific distance limitations for local (120 Kms) and outstation (400 Kms) travel to ensure comprehensive mobility solutions for the Ministry of Railways.
Eligibility Criteria:
Bidders must meet certain eligibility requirements to participate. This encompasses registering as a legal entity, showing previous experience in similar vehicle hiring services, and possessing necessary licenses and permits required for operating vehicle rental services.
Technical Requirements:
Bidders are expected to furnish vehicles that adhere to premium quality standards and safety specifications. Vehicles should be no older than the model years 2022 and 2023, ensuring reliability and comfort for users. Each vehicle must comply with the applicable local regulations and environmental standards.
Financial Requirements:
Potential bidders should provide evidence of financial stability, which may include recent financial statements, tax compliance certificates, and capability to mobilize resources to deliver the required services effectively.
Document Submission Details:
All proposals and supporting documents must be submitted electronically through the designated online platform specific to the GEM (Government e-Marketplace). Required documents include the bid proposal, eligibility declaration, technical specifications, and financial documents as detailed in the tender instructions.
Special Provisions:
There may be specific provisions for Micro, Small, and Medium Enterprises (MSEs), potentially including relaxed eligibility criteria or other supportive measures to encourage participation from smaller entities. Startups may also find beneficial terms aimed at fostering innovation in the vehicle hiring sector.
Evaluation Process:
The bids will be evaluated based on technical compliance, financial viability, and proposed pricing. The evaluation criteria are projected to prioritize bids that offer superior technical specifications at competitive rates while ensuring compliance with the requirements set forth in the tender.
Delivery Locations:
Services will be expected to operate across various locations as directed by the Ministry of Railways, which may include both urban and rural areas, depending on operational requirements.
Contact Information:
For detailed queries, bidders should refer to the official channels provided during the tender announcement process, ensuring that all questions are directed to the appropriate authority for prompt responses.
Through this comprehensive tender scope, the Ministry of Railways aims to enhance operational efficiency and service quality for improved transportation services, fostering a reliable transport network vital for its operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing experience in providing vehicle hiring services, and holding all necessary licenses and permits. Bidders must also demonstrate compliance with financial stability checks, such as presenting tax documents and recent financial statements.
Vehicles proposed for the Vehicle Hiring Service must be premium sedans from model years 2022 and 2023, maintaining a high standard of safety and comfort. Compliance with local environmental regulations is also mandatory, ensuring that vehicles meet all driving requirements and standards enforced by authorities.
Payment terms generally involve milestone-based payments or monthly invoicing structures contingent on the service delivery and client satisfaction. Further specifics regarding payments, including potential retainers or performance guarantees, will be outlined in the final contract documentation after evaluation.
Bids must be submitted electronically via the GEM platform designated for this tender. All documents should be uploaded in the specified formats listed in the tender documents to ensure compliance and facilitate processing by the evaluation team.
Yes, specific provisions for Micro, Small, and Medium Enterprises (MSEs) may include relaxed eligibility criteria or reserved quotas to encourage participation. The intent is to promote inclusivity and support smaller firms in competing for government contracts effectively. Additionally, adherence to ‘Make in India’ policies will further govern procurement practices, favoring locally produced services and goods.
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