Tender Title: Goods Transport Service – Per Trip based Service - Machinery & Equipment; Flatbed Truck; 40 to 80 FT Double Excel
Tender Reference Number: GEM/2025/B/6109800
Issuing Authority/Department: Ministry of Railways, Railways Public Sector Undertakings

Overview

The Goods Transport Service tender seeks to engage qualified suppliers to provide transportation for machinery and equipment utilizing flatbed trucks that can accommodate loads measuring between 40 to 80 feet. The scope extends to the transport of 27 total units securely and efficiently within the stipulated delivery locations. The objectives of this tender are to establish a reliable transport mechanism that ensures timely and safe delivery of goods while complying with all specified technical requirements.

Scope of Work and Objectives

Successful bidders will be responsible for:

• Arranging and executing the transportation of machinery and equipment.
• Adhering to the prescribed safety and quality standards during the transportation process.
• Ensuring compliance with environmental regulations and local laws.
• Providing tracking and reporting services throughout the transport lifecycle.

Eligibility Criteria

To qualify for this tender, bidders must:

• Be a registered entity with valid business licenses.
• Have experience in providing similar transportation services in recent years.
• Demonstrate financial stability and capability to undertake this transport task.

Technical Requirements

Bidders must ensure that:

• The trucks used comply with national transportation regulations, including maintenance and safety standards.
• Vehicle specifications can accommodate cargo measuring between 40 and 80 feet.
• Adequate insurance coverage is in place for all transported goods.

Financial Requirements

• Bidders are required to provide a detailed financial proposal that includes a cost breakdown for the transport services offered.
• The proposal should outline EMD (Earnest Money Deposit) arrangements, payment milestones, and any additional charges.

Document Submission Details

All required documents, including technical proposals and financial bids, must be submitted electronically through the designated procurement platform. Bidders will be responsible for ensuring that all documentation is complete and accurate prior to submission to prevent disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides additional support and incentives for startups, fostering equitable competition and inclusivity within the tendering process.

Evaluation Process

Submissions will be evaluated based on criteria including:

• Compliance with eligibility and technical requirements.
• Cost-effectiveness of the financial proposal.
• Timeframes for service delivery. The Ministry of Railways reserves the right to negotiate with shortlisted bidders for better pricing or terms.

Delivery Locations

Transport services will be required across various specified locations, which will be communicated to successful bidders post-award. Bidders should indicate their capacity for multi-location delivery in their proposals.

Contact Information

While specific contact details are not provided, bidders are invited to check the official portal for any inquiries or clarification requests relating to the tender.