Tender Title: Supply of Internal Combustion Engine Crankcase Oils

Tender Reference Number: GEM/2025/B/6143962

Issuing Authority: Ministry of Railways, Railways Public Sector Undertakings

The supply of Internal Combustion Engine Crankcase Oils for automotive applications is crucial for ensuring smooth and efficient operation of vehicles and machinery. This tender focuses on providing high-quality engine oils, specifically for both diesel and gasoline engines, conforming to the standards laid out in IS: 13656. Additionally, the procurement is inclusive of Lithium Base Grease for Automotive Purposes in accordance with IS 12203.

Scope of Work and Objectives

The scope encompasses the procurement of 1022 liters of high-performance crankcase oil designed to meet automotive requirements. The objectives include:

• Providing quality lubricants that enhance engine performance.
• Ensuring compliance with established industry standards for automotive oils.
• Supporting the operation and maintenance of railways and associated vehicular units.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Be a duly registered company or organization.
• Possess relevant certifications indicating compliance with IS: 13656 and IS 12203.
• Demonstrate experience in supplying lubricants and oils within the automotive sector.

Technical Requirements

Bidders are required to submit detailed technical specifications including:

• Product compliance with specified IS standards.
• Evidence of past supply contracts that demonstrate reliability and quality.
• Safety data sheets and thorough technical documentation.

Financial Requirements

Participants must be prepared to demonstrate financial viability through:

• Submission of balance sheets for the last three financial years.
• Proof of payment capabilities for the total bid amount.
• Details regarding pricing structures and possible discounts for bulk orders.

Document Submission Details

Bidders must prepare and submit the following documents:

• Tender application form.
• Technical and financial bid in separate envelopes.
• Certificates of compliance with the required IS standards.

Special Provisions

Provision exists for Micro, Small, and Medium Enterprises (MSEs) who meet the eligibility criteria, providing them with competitive advantages in the bidding process. Startups are encouraged to participate, with focus on innovation and effectiveness concerning the products proposed.

Evaluation Process

The evaluation of bids will be conducted based on the following parameters:

• Compliance with technical specifications and standards.
• Financial competitiveness and value for money.
• Past performance and reliability of the bidder.

Delivery Locations

The delivery of the lubricants will take place at specified railway depots as directed by the Ministry of Railways.

Contact Information

For further queries or clarifications related to this tender, bidders are encouraged to reach out through the contact details provided in the tender documentation. It is crucial to ensure all correspondence is directed to the appropriate department for swift responses.