Tender Title: Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian
Reference Number: GEM/2025/B/6136149
Issuing Authority: Ministry of Railways, Railways Public Sector Undertakings
The Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian tender aims to provide high-quality vegetarian meals to employees, patients, and in-house personnel within the Ministry of Railways premises. This service will encompass breakfast, lunch, and dinner, following a fixed menu rate model that ensures affordability while maintaining excellent culinary standards.
Scope of Work and Objectives
The primary objective of this tender is to procure canteen services that guarantee a steady supply of nutritious vegetarian meals. The scope includes:
- Provisioning of high-quality ingredients.
- Meal preparation for breakfast, lunch, and dinner.
- Ensuring compliance with health and safety regulations.
- Offering a fixed menu to maintain budget predictability.
- Delivering meals to designated locations within the railway premises.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria, including being a registered entity in compliance with the applicable laws. Companies must possess experience in providing similar canteen services, with proven capabilities to serve large volumes.
Technical Requirements
Bidders must submit details demonstrating their expertise in food service operations, including:
- A breakdown of the proposed menu and meal options.
- Evidence of compliance with health standards.
- Documentation of food quality control measures.
- A plan for staffing and operational logistics.
Financial Requirements
Financial proposals must reflect a fixed rate menu model. Bidders should provide:
- Comprehensive pricing for meals.
- Evidence of financial stability through bank statements or financial reports.
- Details about any taxes applicable to the service.
Document Submission Details
Interested bidders must submit their proposals electronically in the specified format. Required documents should include:
- Technical proposals with full descriptions of service offerings.
- Financial proposals detailing pricing and payment terms.
- Proof of compliance with statutory requirements, such as licenses and certifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits aimed at fostering local entrepreneurship and service innovation.
Evaluation Process
All proposals will undergo a stringent evaluation process that assesses:
- Compliance with the technical specifications and requirements.
- Financial viability and pricing strategies.
- Experience and references from similar contracts.
Bidders will receive scores based on the evaluation criteria detailed in the tender documents, leading to the selection of a provider who can meet the service delivery expectations.
Delivery Locations
The meal services will be provided within specified Railway premises. Proposals must ensure logistical efficiency to deliver meals timely to designated onsite locations.
Contact Information
While specific contact details are not provided in the tender documentation, bidders may wish to refer to the official Ministry of Railways website for further information and updates.
In summary, the Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian tender seeks skilled service providers capable of delivering healthy vegetarian meals under a structured arrangement that benefits both employees and the institution while promoting MSE participation and local sourcing.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity able to demonstrate compliance with regulatory standards and experience in the catering and food service sector. Bidders must also meet any local regulations concerning food safety and employee health, thus ensuring a high standard of service.
To participate in this Canteen Service tender, bidders must submit valid certifications related to food safety and hygiene, such as FSSAI licensing. Certificates proving the business’s compliance with local health and safety regulations are also necessary to be eligible for the bidding process.
Interested bidders must submit their proposals electronically in accordance with the specified instructions. The submission must include a technical proposal outlining the service model and a financial proposal detailing the pricing structure. All documents should be formatted as adherent to the guidelines provided within the tender documentation.
Payment terms for the Canteen Service contract will be detailed within the financial proposal section of the submission. Typically, payment may be based on a monthly billing cycle after the service is rendered, but bidders must ensure their financial proposal aligns with the terms set out in the tender to secure compliance.
Yes, the tender explicitly encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing certain benefits such as reduced qualification criteria and additional considerations during the evaluation process. This initiative aims to promote local entrepreneurship and increase opportunities for smaller businesses within the public sector.
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