Tender Title: Supply of Toner Cartridges and Ink Cartridges
Tender Reference Number: GEM/2025/B/6149722
Issuing Authority/Department: Revenue and Disaster Management Department Haryana
The Supply of Toner Cartridges and Ink Cartridges tender aims to procure essential consumables for printers which are crucial for the smooth operation of various departmental functions. The scope of work involves the provision of high-quality toner and ink cartridges, ensuring that they meet the specific standards required for multiple printer models utilized by the department. The objective is to maintain operational efficiency by supplying reliable and compatible consumables.
Scope of Work and Objectives
The primary goal is to furnish the Revenue and Disaster Management Department with toner cartridges and ink cartridges that adhere to the technical specifications outlined in the tender documentation. The products must support the existing hardware infrastructure and contribute to efficient document management within departmental operations.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities under the relevant trade laws and regulations, and they must possess the necessary certifications that demonstrate compliance with quality standards and industry regulations. Additionally, bidders should have experience in supplying printer consumables to government entities or large organizations.
Technical Requirements
The technical specifications for the cartridges should include but are not limited to:
- Compatibility with specified printer models
- Certified performance standards (ISO/IEC 19752, ISO/IEC 19798)
- Provision of warranty and after-sales support
It is essential for bidders to provide comprehensive documentation that verifies compliance with these technical requirements alongside the bid submission.
Financial Requirements
Bidders must demonstrate financial stability, which may include submission of recent financial statements or equivalent documentation to showcase their ability to fulfill the contract. Bidders should also include pricing information as part of their proposals, providing a detailed breakdown of costs associated with the different types of cartridges.
Document Submission Details
Bids must be submitted electronically via the official procurement portal. All documents required for submission including technical and financial proposals must be in the specified formats as outlined in the tender documentation.
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), offering benefits in terms of reduced fees and preferential treatment during the evaluation process. Startups may also benefit from specific considerations aimed at fostering innovation and supporting new business initiatives.
Evaluation Process
The evaluation process will assess bids based on various factors, including compliance with technical specifications, pricing, delivery timelines, and overall bidder reliability. Bids will be scored on their adherence to the outlined requirements with appropriate weightage given to experience and quality assurance.
Delivery Locations
Successful bidders will be required to deliver toner and ink cartridges to designated locations across Haryana as specified in the bid document.
Contact Information
For queries related to the tender, participants may reach out to the issuing department through the procurement portal. Specific contact details were not made available within the documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant trade laws and meeting all stipulated criteria, such as holding the necessary quality certifications. Bidders should also have experience in supplying toner and ink cartridges. Additionally, compliance with applicable financial benchmarks is required, ensuring that bidders can financially support the delivery of consumables.
The registration process requires a series of documents, including proof of registration as a legal entity, quality certifications, and financial statements that affirm the bidder’s capability to undertake the project. It’s essential for bidders to provide all requested certificates clearly and professionally, ensuring compliance with the requirements outlined in the tender.
Bidders must ensure that all products meet stringent quality standards such as ISO/IEC 19752 and ISO/IEC 19798. This adherence guarantees the compatibility and performance of the cartridges supplied, which plays a significant role in the overall success of the procurement project.
Payment terms typically require the submission of an Earnest Money Deposit (EMD) prior to bid acceptance, alongside performance security requirements post-award. Detailed payment structures will be outlined in the contract upon selection, but generally involve milestone payments correlated with delivery phases and acceptance verification.
MSEs benefit from reduced tender fees, preferential evaluation criteria, and opportunities for local content procurement. Such advantages aim to promote the inclusion of small businesses in securing government contracts, thus fostering economic growth and innovation in the region.
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