Tender Title: Supply of Office Furniture
Tender Reference Number: GEM/2025/B/6159532
Issuing Authority
This tender is being issued by the Revenue and Disaster Management Department of Odisha. The department is responsible for the procurement of various essential office furniture and equipment to facilitate smooth operations within governmental infrastructure.
Scope of Work and Objectives
The scope of this tender encompasses the supply of a diverse range of office furniture including, but not limited to:
- Computer Tables (V2)
- Executive Tables (V3)
- Revolving Chairs (V4)
- Waiting Area / Airport Terminal / Public Place / Reception Area Seating
- Steel Shelving Cabinets (Adjustable Type) conforming to IS 3312 (V3)
The main objective is to procure high-quality furniture that meets operational needs while ensuring efficiency, safety, and comfort for employees and visitors.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements which include:
- Being a registered entity with the requisite legal documentation.
- Meeting financial stability criteria to ensure timely fulfillment of the contract.
- Previous experience in supplying furniture to governmental or corporate sectors may also enhance bids.
Technical Requirements
Bidders must adhere to defined technical specifications that maintain quality and compliance standards:
- All furniture must comply with the IS 3312 standards.
- Usage of sustainable and durable materials is essential.
- Submissions need to include detailed product specifications, including dimensions, material composition, and warranty terms.
Financial Requirements
Participants are expected to submit financial proposals, detailing:
- Comprehensive pricing of items per unit, total cost, and any applicable taxes.
- Compliance with payment terms as prescribed in the tender documents.
- Earnest Money Deposit (EMD) details and performance security agreements are also necessary.
Document Submission Details
Interested bidders must complete the submission of all required documents electronically. The following must be included:
- Bid document with all attached pricing and technical data.
- Proof of eligibility, including registration certificates, licenses, etc.
- Financial proposals in a specified format to facilitate clear evaluation.
Special Provisions
Provisions are included to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include simplified bidding procedures or eligibility criteria designed to level the playing field for smaller businesses.
Evaluation Process
The evaluation process will be based on several criteria, including:
- Compliance with technical specifications.
- Pricing competitiveness.
- Bidder’s past performance history.
- MSE preference policies.
Delivery Locations
The delivery of all furniture must be conducted at designated locations specified by the Revenue and Disaster Management Department of Odisha. The exact locations will be made available upon award of the tender.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to reach out directly to the issuing authority. Please refer to details provided within the tender documentation to ensure prompt and accurate communication.
This comprehensive tender description outlines the key components necessary for a successful bid on GEM/2025/B/6159532 and encourages all eligible and qualified entities to actively participate in this procurement opportunity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary legal documentation, demonstrating financial stability, and having experience in supplying office furniture. Additionally, subcontracting arrangements should comply with local regulations to ensure a smooth procurement process.
Bidders must submit a range of required certificates that demonstrate compliance with local business regulations, operational licenses, and certificates of quality assurance for the products. Relevant product certifications that prove adherence to IS standards are also necessary.
The registration process requires bidders to complete an online application, after which they can submit their bids electronically. Detailed guidelines will be provided in the tender documents, ensuring clarity on submission formats and timelines.
The accepted document formats for submission typically include PDF or DOCX for proposal documents and Excel files for financial details. Ensuring proper formats is critical for bids to be considered during the evaluation stage.
The payment terms delineate that payments will be made upon successful delivery and acceptance of the office furniture. Bidders are also required to provide performance security to assure the fulfillment of contract obligations, contributing to overall trust and transparency in the procurement process.
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