Supply of Audio-Visual Equipment
Television (TV) (V2),Interactive Panels with CPU,Video Conferencing Camera / Web Camera (V2),Speake
Tender Timeline
Tender Title: Supply of Audio-Visual Equipment
Tender Reference Number: ded2b3a4
Issuing Authority: Revenue and Forest Department Maharashtra
Scope of Work and Objectives
The Revenue and Forest Department Maharashtra is inviting bids for the supply, installation, and commissioning of various audio-visual equipment. The scope of this tender includes the provision of eight units of equipment comprising Television (TV), Interactive Panels with CPU, Video Conferencing Cameras/Web Cameras, and Speakerphones. The primary goal is to enhance communication and presentation capabilities within department offices, ensuring high-quality visual and audio experiences for meetings and presentations.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill the following criteria:
- The bidder must be a registered entity with valid documentation.
- Demonstrable experience in providing similar audio-visual equipment in past projects.
- Compliance with local and national procurement regulations.
- Ability to meet the technical specifications outlined in the tender documentation.
Technical Requirements
The tender focuses on specific technical standards which bidders must adhere to when supplying audio-visual equipment. Key specifications include:
- Televisions must support a minimum resolution of 4K with HDMI, USB, and Wi-Fi connectivity.
- Interactive Panels must include an integrated CPU and support multiple inputs.
- Video Conferencing Cameras should provide high-definition output and compatibility with various conferencing platforms.
- Speakerphones must support noise-cancellation features and integrate seamlessly with existing systems.
Financial Requirements
Bidders are encouraged to provide competitive pricing, ensuring all financial proposals are inclusive of installation, testing, and commissioning costs. Additionally, bidders must comply with the stipulations regarding Earnest Money Deposit (EMD), which secures their proposal during the evaluation phase.
Document Submission Details
All interested bidders must submit their proposals electronically through the established procurement platform. Complete documentation, including:
- Technical proposals.
- Financial quotations.
- Mandatory certificates (as specified).
must be uploaded for evaluation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying in these categories may be eligible for benefits and concessions that enhance their competitive stance.
Evaluation Process
Proposals will be evaluated based on predefined criteria that include compliance with technical specifications, financial proposals, and supplier capacity. A point-based system will ensure a systematic evaluation process, ensuring transparency and objectivity.
Delivery Locations
The audio-visual equipment must be delivered to designated offices across Maharashtra as specified in the final contract agreement post-evaluation.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to contact the issuing authority directly through the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, providing necessary documents that prove past experience in supplying audio-visual equipment, and adhering to national policies and regulations for government procurement. Bidders must also ensure compliance with applicable licenses and registrations.
Bidders must provide several key certificates, including a valid GST registration, PAN card, and previous work experience certifications pertaining to similar audio-visual equipment projects. Compliance certificates illustrating adherence to quality standards may also be required to support the technical proposal.
To register for this tender, bidders must create an account on the designated procurement platform and submit their business information for verification. Once registered, users can access the tender documents, submit bids, and track their submission status through the online portal.
The technical specifications include high-resolution displays, compatibility with conferencing software, and the latest technologies in audio equipment. Quality standards must align with industry norms, including safety and performance criteria. Bidders should ensure their equipment meets these specifications for successful evaluation.
Bidders must submit an Earnest Money Deposit (EMD) as specified in the tender documentation to secure their bid against unfulfilled obligations. The payment terms generally include milestones corresponding to delivery and successful installation, ensuring appropriate cash flow management throughout the project lifecycle.
By addressing these FAQs, potential bidders can obtain clarity on the requirements and processes associated with the audio-visual equipment tender, enhancing their preparedness for submission.
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