Tender Timeline
Tender Title: Supply of Audio-Visual Equipment
Tender Reference Number: GEM/2024/B/5204874
Issuing Authority:
Ministry of Electronics and Information Technology,
Department of Electronics and Information Technology,
National Informatics Centre Services Incorporated (NICSI).
Scope of Work and Objectives
The primary objective of this tender is to procure Audio-Visual Equipment including Television sets, Microphones, Public Address (PA) Amplifiers, and PA Speakers for various functions organized by NICSI. The successful bidder will be responsible for the supply, installation, testing, and commissioning of the specified equipment.
The total quantity for procurement includes:
- 1 Television set
- 11 Microphones
- 2 Public Address Amplifiers
- 8 PA Speakers
The intended delivery location for all items is:
NICSI, Hall no. 2 & 3, 6th Floor, NBCC Tower-15, Bhikaji Cama Place, New Delhi-110066.
Eligibility Criteria
To participate in this tender, bidders must:
- Be a registered legal entity.
- Meet the technical and quality specifications detailed in the tender document.
- Possess valid certifications as specified (e.g., OEM Authorization Certificate).
- Micro and Small Enterprises (MSEs) are eligible for exemption from "Experience" and "Turnover" criteria provided they meet quality requirements.
Technical Requirements
Bidders must adhere to the following technical specifications for the equipment:
- Television: Smart TV with a minimum 90-inch display, LED/OLED/QLED technology, 4K Ultra HD resolution, and inbuilt speakers.
- Microphone: Wireless type with boundary layer and omni-directional polar pattern.
- PA Amplifier: Minimum 4 output channels with 1500-1750 watts total output power.
- PA Speakers: Main speakers, two-way configuration, minimum of 2 speakers setup.
Details regarding minimum local content requirements for qualifying as Class 1 and Class 2 local suppliers will apply.
Financial Requirements
- Bidder's Offer Validity: 180 days from the bid submission deadline.
- Earnest Money Deposit (EMD): Required and will be specified as per bidder's declaration.
Document Submission Details
Bidders are required to submit:
- All mandatory certificates including OEM Authorization.
- Documentation for any qualification exemption, if applicable.
- Bid Securing Declaration on organizational letterhead, stating the tender number.
Document formats accepted will be detailed in the main tender document.
Special Provisions
- MSE Benefits: MSEs are exempt from "Turnover" and "Experience" criteria if they meet the quality specifications.
- Startup Benefits: Startups will also enjoy exemptions similar to MSEs, subject to quality criteria.
- Make in India Policy: Preference will be given to local suppliers in accordance with the "Make in India" initiative.
Evaluation Process
Bids will be evaluated based on:
- Total Value Wise Evaluation.
- Compliance with technical and quality specifications.
- Bidders who do not provide required documents or do not meet specified conditions may be disqualified.
The Reverse Auction process may be conducted among technically qualified bidders, excluding the highest quoted bid.
Delivery Locations
The delivery of all equipment must be made to:
NICSI, Hall no. 2 & 3, 6th Floor, NBCC Tower-15, Bhikaji Cama Place, New Delhi-110066.
Contact Information
For more detailed information on tender specifications and document downloads, refer to the main document: GeM Bid Document. Additional clarifications can typically be obtained by contacting the issuing department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity capable of providing the specified audio-visual equipment. Micro and Small Enterprises (MSEs) can avail exemptions from Turnover and Experience criteria, provided they adhere to all technical specifications. Documents such as OEM Authorization Certificates and valid registrations must also be submitted.
Yes, bidders are required to submit:
- An OEM Authorization Certificate.
- Any supporting documents to prove eligibility for any exemptions from Experience and Turnover criteria.
- A Bid Securing Declaration on the organization’s letterhead with the tender number mentioned.
Bidders must ensure they are registered on the GeM platform and fulfill the technical and quality specifications outlined in the tender document. They should prepare all necessary documents for submission within the specified deadlines.
The audio-visual equipment must meet the following specifications:
- Television: Minimum 90 inches, 4K Ultra HD, LED/OLED technology.
- Microphone: Wireless with omni-directional patterns.
- Public Address Amplifier: 4 channel, 1501-1750 watts output.
- PA Speaker: Minimum of 2 units with specified configurations.
Bidders must comply with all stipulated technical specifications and quality standards as outlined in the bid document. Documentation verifying compliance will be required.
The EMD requirement will be specified in the tender document. It acts as a security deposit and is mandatory to participate in the bidding process.
A Performance Security in the form of an ePBG of 3% of the total bid value is required, with a validity period aligned with the contract duration.
Payment terms detailed in the tender document typically include terms like milestone-based payments, post-delivery confirmation, or payment against provision of services and goods.
Bids will be evaluated on a Total Value Wise Evaluation basis, ensuring compliance with technical specifications. Bidders meeting the criteria will be shortlisted for Reverse Auction (if applicable).
Proposals must be submitted electronically through the GeM platform in accordance with the instructions given in the tender document.
Deadlines for submission coinciding with the opening dates will be specified in the tender document. All submissions must be made prior to the bid closing time.
Yes, MSEs are entitled to exemptions from the Turnover and Experience criteria. Additional preferences may also apply, enhancing their opportunity to participate in the tender.
Startups will similarly benefit from exemptions from Turnover and Experience criteria upon meeting quality specifications, promoting inclusivity in the bidding process.
Bidder compliance with local content rules is necessary. A declaration from the OEM regarding the percentage of local content must be supported by documentation for preference considerations.
Preference is given to local suppliers under the Make in India initiative, fostering domestic production and contributing to local economic development. Bid submissions must reflect this compliance to be eligible for such benefits.
These FAQs aim to provide clarity and details about the tender processes and requirements, addressing key concerns faced by prospective bidders.
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