Tender Title: Public Address System

Reference Number: GEM/2025/B/6156699

Issuing Authority: Rural Development and Panchayat Raj Department Tamil Nadu

The Rural Development and Panchayat Raj Department of Tamil Nadu is inviting bids for the procurement of a Public Address System as specified under the tender reference number GEM/2025/B/6156699. This public address system is intended to enhance communication capabilities within various community and rural development projects across Tamil Nadu.

Scope of Work and Objectives

The primary objective of this tender is to acquire a high-quality public address system that facilitates clear and effective communication. The successful bidder will be required to supply, install, and provide support for the public address system at designated locations throughout the state.

Eligibility Criteria

To be eligible for this tender, bidders must be registered entities possessing a valid GST registration and demonstrate prior experience with similar projects. Additionally, bidders must comply with local procurement regulations and be capable of delivering the required equipment on time.

Technical Requirements

Bidders should comply with the following technical specifications:

• The public address system must include, at a minimum, speakers, microphones, amplifiers, and the required wiring.
• The system should provide high fidelity sound quality and support wireless technology.
• Systems should be weather-resistant and suitable for outdoor use.
• All equipment must adhere to the necessary quality standards as identified by the relevant regulatory authorities.

Financial Requirements

Bidders are required to submit proof of their financial stability and demonstrate capacity to deliver the project within budget. Financial documents must include tax compliance certificates and evidence of prior contract execution without defaults.

Document Submission Details

All proposals must be submitted electronically via the government e-Marketplace (GEM) platform. Bidders are responsible for ensuring that their submissions include all required documentation outlined in the tender specifications.

Special Provisions

There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups, providing them with competitive advantages in the bidding process. MSEs are encouraged to apply as they may be exempt from certain tender requirements, which facilitates their participation in government contracts.

Evaluation Process

The evaluation process will review all proposals based on both the technical and financial criteria. The awarding authority will consider cost, compliance with specifications, and past performance/experience. A two-stage evaluation will be conducted to ensure that only compliant bidders are considered during the financial assessment phase.

Delivery Locations

The successful bidder will be expected to deliver the goods to various locations across Tamil Nadu as specified in the contract. Bidders should indicate their ability to handle logistics effectively in their proposals.

Contact Information

For specific inquiries related to this tender, bidders may contact the Rural Development and Panchayat Raj Department through the official GEM platform. Please refrain from using unofficial communication channels to ensure clarity and maintain compliance throughout the tender process.