Tender Timeline
Tender Title: High Mast Lighting Tower for Large Area with LED Flood Lighting System
Tender Reference Number: GEM/2025/B/6102789
Issuing Authority
The Rural Development Department Bihar is the issuing authority for this tender. They are responsible for overseeing the procurement process and ensuring compliance with local regulations.
Scope of Work and Objectives
The purpose of this tender is to solicit proposals for the supply, delivery, installation, and maintenance of high mast lighting towers equipped with an advanced LED flood lighting system. These installations are intended to enhance public safety, visibility, and accessibility in large areas, ensuring that the lighting meets both operational and environmental standards. Interested bidders should aim to provide a comprehensive solution that includes design, manufacture, and installation services.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity with the appropriate licenses and certifications to conduct business within the state of Bihar. Bidders must demonstrate experience in similar projects and possess the technical capability to deliver the required goods and services efficiently. Financial stability and the ability to provide performance security are also essential for qualified bidders.
Technical Requirements
Proposals must meet specific technical specifications that include, but are not limited to:
- Compliance with national and international quality standards for electrical equipment.
- Use of energy-efficient LED lights that comply with energy efficiency guidelines.
- Structural integrity as per safety codes to withstand adverse weather conditions. Submissions should include detailed technical data sheets, installation manuals, and quality assurance processes.
Financial Requirements
Bidders are required to submit a competitive bid based on the outlined specifications. All costs associated with the project, including delivery, installation, and maintenance should be itemized in the proposal. An Earnest Money Deposit (EMD) is also required to ensure commitment to the tender process.
Document Submission Details
Interested bidders must submit their proposals electronically via the GEM portal within the specified submission window. All necessary documentation, including a signed agreement, technical specifications, and financial details, must be included in the proposal. Late submissions will not be considered.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from these segments. Bidders claiming these benefits must provide valid documentation to support their status.
Evaluation Process
The evaluation of proposals will consider both technical and financial components. Technical criteria include the quality, robustness, and sustainability of offered products. Financial bids will be assessed for competitiveness and adherence to budgetary guidelines. Bidders may be required to present their proposals to an evaluation committee if shortlisted.
Delivery Locations
Products must be delivered to designated sites within Bihar, with specific locations communicated to successful bidders upon contract award.
Contact Information
For further information regarding this tender, prospective bidders may reach out to the Rural Development Department Bihar during business hours. Contact details are available on the GEM platform.
Additional Information
It is imperative that all proposals adhere strictly to the technical and financial guidelines outlined in this tender. Bidders are encouraged to conduct due diligence prior to submission to ensure compliance with all requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant licenses and certifications to operate in Bihar, and having prior experience in similar projects. Bidders must also demonstrate financial viability and capacity to provide performance security as required by the tender.
The technical specifications mandated for the high mast lighting towers include compliance with quality standards for electrical equipment, use of energy-efficient LED lighting systems, and structural integrity provisions for durability against adverse weather conditions. Bidders are required to submit detailed technical documentation supporting their proposals.
The payment terms will be outlined post-award, typically involving an initial advance upon contract signing, followed by milestone payments based on the completion of installation phases and acceptance of the project deliverables. Bidders should also be prepared to submit performance security documentation as part of the financial proposal.
Bidders are instructed to submit their proposals electronically via the GEM platform. This includes all required documents related to technical parameters, financial details, and signed agreements. Proposals must be submitted within the appointment windows specified in the tender announcement.
Micro, Small, and Medium Enterprises (MSEs) and startups can avail of benefits such as relaxed eligibility criteria, potential financial grants, and assured participation in government projects. To leverage these benefits, bidders must provide valid evidence of their MSE or startup status in their proposals. Compliance with ‘Make in India’ policies and local procurement rules is also encouraged.
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