Rural Development Department Uttar Pradesh Tender by District Rural Development Agency (GEM/2025/B/6146680)
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)
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Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Issuing Authority
This tender is issued by the Rural Development Department Uttar Pradesh.
Scope of Work and Objectives
The primary objective of this tender is to procure high mast lighting octagonal towers equipped with a LED flood lighting system designed specifically for small areas. The anticipated supply includes a total of four units of high mast lighting systems. The successful bidder will be responsible for ensuring that the lighting systems meet the specified technical requirements and are delivered promptly to the designated locations. The project aims to enhance illumination in rural areas, improving safety and visibility, especially during nighttime.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Must be a registered entity with the relevant authorities.
- Experience in supplying similar high mast lighting solutions will be an advantage.
- Compliance with the financial requirements set forth in the tender documents.
- All necessary certifications and licenses must be maintained and presented upon bid submission.
Technical Requirements
The required technical specifications for the high mast lighting octagonal towers include but are not limited to:
- Design and construction to withstand external environmental factors.
- Compliance with standard quality assurance practices.
- Use of efficient LED technology to minimize energy consumption while maximizing output.
Financial Requirements
Bidders must be prepared to demonstrate their financial stability, which may include:
- Financial statements for the past financial year.
- Provision of an Earnest Money Deposit (EMD) as specified in the tender documentation.
- Bidders should ensure adequate liquidity to fulfill larger orders without financial constraint.
Document Submission Details
Bidders must submit all necessary documents in a clear and organized format, accessible in either digital or print forms, as specified. Essential submission details include:
- Detailed technical proposal describing how the requirements will be met.
- Financial bid including pricing and payment terms.
Special Provisions
Potential bidders who qualify as Micro, Small and Medium Enterprises (MSEs) or startups are encouraged to apply, and certain benefits may apply to facilitate their participation in this tender process.
Evaluation Process
The evaluation of bids will be conducted systematically to ensure transparency and fairness. The assessment will be based on:
- Compliance with technical specifications.
- Pricing competitiveness.
- Quality of proposed lighting solutions.
- Utmost consideration will be given to MSEs in alignment with government policies.
Delivery Locations
The delivery of the high mast lighting systems will be carried out to designated rural locations as outlined in the tender documents.
Contact Information
For any inquiries regarding this tender, potential bidders are encouraged to contact the Rural Development Department Uttar Pradesh through the provided communication channels listed in the official documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing prior experience in supplying similar high mast lighting solutions, and compliance with financial and technical specifications as outlined. All participants must present necessary certifications and licenses to qualify.
Bidders must provide relevant certifications that demonstrate compliance with quality standards for lighting products, technical capabilities, and any local procurement regulations. Certificates pertaining to ISO standards for manufacturing are commonly required.
To participate, interested bidders must ensure they are duly registered with the appropriate governmental bodies and have an active GEM registration. Proper setup on the GEM platform is essential for submitting bids and accessing tender documents.
All submissions should be prepared in PDF format for documents, while technical specifications and financial bids can be in various formats including Excel or Word. Consistency in formatting enhances readability and clarity.
Bidders must outline clear payment terms in their financial proposals. Typically a performance security equivalent to a set percentage of the contract value must be provided to guarantee contract execution and compliance with the tender terms.
Special provisions and relaxed eligibility criteria may be available for MSEs to encourage participation. This includes support during the bid evaluation process and benefits that promote the Make in India initiative, enhancing local content procurement.
Through this detailed overview and set of FAQs, potential bidders should be better prepared to participate in the tender process for the provision of high mast lighting systems.
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